Overview
We are seeking a detail-oriented and organized Office Assistant to join our team. The ideal candidate will provide essential administrative support, ensuring smooth office operations and excellent customer service. This role offers an opportunity to work in a dynamic environment where strong organizational and communication skills are valued. Experience with office software, data entry, and clerical tasks is highly desirable, especially in the Floor Covering Industry.
Responsibilities
- Reception as required, phones, emailing.
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
- Handle filing, document proofreading, and general clerical tasks to support daily operations
- Assist with appointment scheduling and coordinate calendar activities for staff
- Provide customer support by addressing inquiries and ensuring excellent service delivery. Some collections on invoices.
- Support bookkeeping activities and manage billing or invoicing processes as needed
- Maintain organized files and ensure confidentiality of sensitive information
- Support administrative projects such as preparing reports, correspondence, and other documentation
Requirements
- Proven experience with Office experience, clerical work, or administrative roles; Flooring industry experience a plus but not required.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks
- Strong computer skills with the ability to perform data entry accurately and efficiently
- Excellent organizational skills with keen attention to detail and proofreading abilities
- Effective communication skills, including professional phone etiquette and customer service experience
- Ability to handle multiple tasks simultaneously in a fast-paced environment
- Prior experience with front desk operations, multi-line phone systems, filing, and bookkeeping preferred
- Demonstrated organizational skills with the ability to prioritize tasks effectively
Job Types: Full-time, Permanent
Pay: $17.85-$25.34 per hour
Benefits:
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
Work Location: In person
