Overview
Alpha Community Outreach (ACO) is seeking a highly organized, detail-oriented Administrative Assistant to support our recruitment and administrative operations. This role is ideal for someone who enjoys working in a fast-paced environment, communicating with diverse stakeholders, and contributing to a mission-driven organization.
Key Responsibilities
- Provide administrative support to recruiters and management.
- Answer and direct incoming phone calls, emails, and walk-in inquiries professionally.
- Schedule interviews, appointments, meetings, and information sessions.
- Maintain accurate electronic and paper records for candidates, students, and employer partners.
- Prepare correspondence, reports, and other business documents.
- Assist with applicant intake, onboarding documentation, and file management.
- Update and maintain databases, CRM systems, and spreadsheets.
- Process forms and other administrative paperwork.
- Monitor office supplies and coordinate ordering as needed.
- Ensure confidentiality of candidate and student information in accordance with company policies and applicable privacy regulations.
- Perform other administrative duties as assigned.
Qualifications
- Minimum 1–2 years of administrative or office experience.
- Experience in recruitment, education, staffing, or customer service is preferred.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience using CRM or applicant tracking systems is an asset.
- Excellent verbal and written communication skills.
- Strong organizational skills with exceptional attention to detail.
- Ability to prioritize tasks and manage multiple deadlines.
- Professional, courteous, and customer-focused attitude.
- Ability to work independently and collaboratively within a team.
Preferred Skills
- Strong interpersonal and relationship-building abilities.
- Comfortable interacting with students and educational partners.
- Problem-solving and critical thinking skills.
- Ability to maintain confidentiality and exercise sound judgment.
- Bilingual or multilingual abilities are considered an asset.
What We Offer
- Competitive salary
- Supportive and collaborative work environment
- Opportunities for career growth within recruitment and education services
Pay: $18.00 per hour
Benefits:
Work Location: In person
