The Manitoba Motor Dealers Association is looking for an experienced and highly organized General Program Administrator.
This valued position's main purpose is to help, organize, and support the MMDA to achieve its strategic administrative goals.
Providing foundational support to members, stakeholders and colleagues, the General Program Administrator is responsible for administrative tasks for various programs within the organization. They will provide generalized, and program specific, administrative support for both divisions, MMDA & S2SA. This position is part of a team of centralized professional support staff that perform the organization's core administrative functions.
This role is ideal for someone who enjoys working on a variety of tasks throughout the day and being part of a dynamic, fast-paced environment.
Key Responsibilities
- Serve as a primary point of contact for main line and email, responding to inquiries and providing exceptional customer service.
- Provide administrative support for a variety of MMDA and S2SA programs, projects, and initiatives.
- Maintain and update member records, databases, CRM systems, and communication platforms to ensure accurate information management.
- Support marketing and communications activities, including newsletters, member communications, website updates, and promotional materials.
- Assist with the administration of special projects and funding programs, including application intake, participant support, record keeping, and reporting.
- Coordinate and support member events, meetings, and industry programs through registration, logistics, scheduling, and administrative assistance.
- Organize meetings, prepare agendas and materials, record minutes, and support council and committee activities.
- Provide general office administration, including scheduling, correspondence, document management, office coordination, and other operational support as required.
- Collaborate with colleagues across both MMDA and S2SA to ensure efficient delivery of services and positive member experience.
Qualifications & Skills
- Have 2+ Years' experience in an administrative role, preferably in an office setting.
- Place high value on being organized and detail oriented.
- Have strong time management and organizational skills with the ability to prioritize job responsibilities and manage high volumes of information effectively, particularly as this role supports multiple team members.
- Have superior customer service and engagement ability with exceptional interpersonal, oral, and written communication skills.
- Have the ability to develop and maintain records management systems.
- Have highly developed written and verbal communication skills with the ability to be confident, clear, respectful, and sensitive.
- Have immediate computer literacy, including effective working skills of MS Office (e.g., MS Word, Excel, PowerPoint, Teams and Outlook etc.), videoconferencing platforms and a willingness to learn other technology platforms.
- Have strong people skills and the desire to be a part of a team.
- Can work with minimal supervision in a respectful team environment.
- Have a ‘no job is too small’ attitude and outlook.
Preference given to candidates with the following:
- Familiarity with non-profit organizations.
- Experience in automotive industry.
- Marketing administration knowledge.
The Ideal Candidate
You are someone who:
- Takes pride in being highly organized and detail-oriented.
- Enjoys supporting a variety of projects and team members.
- Brings a positive, solutions-focused attitude to your work.
- Communicates professionally and effectively with a wide range of stakeholders.
- Values teamwork, collaboration, and continuous improvement.
- Contributes to a positive workplace culture.
- Is adaptable, dependable, and willing to step in wherever needed.
- Believes that no task is too small when it contributes to the success of the team.
What We Offer
Competitive Compensation & Benefits
- Competitive salary and comprehensive benefits package.
- RRSP matching program (up to 9%).
- Health Spending Account.
- Extended health, dental, vision, disability, and life insurance coverage.
Work-Life Balance
- Every second Friday off.
- Flexible work arrangements, including one work-from-home day per week.
- Paid time off.
- Flexible start and end times.
- Free on-site parking.
- "Dress for Your Day" workplace policy.
Professional Growth
- Paid professional development opportunities.
- A supportive and collaborative team environment.
- Meaningful work that contributes to safer workplaces across Manitoba.
We thank all applicants for their interest. Only those selected for an interview will be contacted.
Pay: $40,000.00-$45,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program
- Work from home
Application question(s):
- Please provide details of your marketing administration experience.
- Please provide an example of your experience in data management either in CRMs, or creating, updating, and managing contact lists and why you think this is an important tool for an organization?
Experience:
- Administration : 2 years (required)
Location:
Work Location: Hybrid remote in Winnipeg, MB (Winnipeg Region)
