Job Summary
The Finance and Administration Coordinator oversees day-to-day financial operations, ensuring accuracy, transparency, and compliance with charitable standards. Balancing hands-on bookkeeping with strategic reporting, this role is essential to the financial health and operational success of the charity.
Payroll & Benefits Administration
- Process mid-month and end of month payroll accurately and on time, ensuring compliance with local, provincial, and federal tax legislation.
- Manage employee benefits enrollment, changes, and terminations.
- Track and reconcile payroll-related deductions, remittances, and vacation accruals.
- Act as the primary point of contact for staff inquiries regarding payroll, benefits, and expense reimbursements.
Accounts Payable (Payables)
- Manage the full cycle of accounts payable, including coding, verifying, and processing invoices.
- Prepare payments (cheques, electronic funds transfers) and ensure timely disbursements.
- Maintain vendor files and reconcile vendor statements.
- Process and track employee expense claims and corporate credit cards.
Budget Preparation
- Lead the annual budgeting process in collaboration with the CEO and program leads.
- Monitor monthly and quarterly budget-to-actual reports, highlighting variances and providing forecasting insights.
- Provide necessary data to support restricted fund and grant allocations.
Reporting to Funders
- Compile and prepare accurate, detailed financial reports for grantors, foundations, and government funding agencies.
- Ensure all expenditures comply with specific funder restrictions and grant guidelines.
- Assist in the preparation of GST reports and the annual financial audit.
Administration
· Supports Administration/Client Care Specialist role by covering reception in times of vacation/illness.
· Ensures up to date inventory of assets and products.
· Maintains supplies, addresses procurement needs and orders supplies when necessary.
Pay: $25.00-$29.00 per hour
Benefits:
- Casual dress
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- Vision care
Application question(s):
- Software Proficiency QuickBooks, Excel
Education:
- Bachelor's Degree (preferred)
Experience:
- Finance: 2 years (preferred)
Work Location: In person
