Looking for a role where no two days are the same?
We're a growing company looking for an organized, energetic, and proactive Office Administrator to help keep our operations running smoothly.
This isn't your typical desk job. You'll be involved in everything from customer service and logistics to purchasing, inventory management, invoicing, and supporting our sales team. If you enjoy solving problems, staying organized, and being the person who keeps things moving, we'd love to meet you.
What You'll Be Doing
Office Operations
- Keep the office organized and running efficiently
- Support the sales team and manage website orders
- Coordinate office supplies, equipment, and vendor relationships
- Arrange maintenance and administrative support when needed
Purchasing & Inventory
- Source and order products, materials, and supplies
- Track inventory levels and help ensure products are available when needed
- Coordinate with customs brokers for U.S. imports and exports
- Maintain supplier and purchasing records
Invoicing & Administration
- Create and process customer invoices
- Match purchase orders, packing slips, and supplier invoices
- Assist with bookkeeping and month-end administrative activities
- Maintain accurate records and documentation
Shipping & Logistics
- Coordinate daily shipping and receiving activities
- Prepare shipping labels, packing lists, and required documentation
- Track shipments and communicate with carriers and suppliers
- Help ensure orders arrive accurately and on time
Customer Service
- Be a friendly first point of contact for customers
- Respond to phone and email inquiries
- Assist with order updates, product questions, and issue resolution
- Deliver an exceptional customer experience
What We're Looking For
- Strong organizational and multitasking skills
- Excellent communication and customer service abilities
- Experience with CRM, QuickBooks and Microsoft Office
- Comfortable learning new software and systems
- Strong attention to detail and problem-solving skills
- Ability to work independently and as part of a team
- Experience in administration, bookkeeping, customer service, logistics, or operations is an asset
- Post Secondary diploma or degree is required.
Why Join Us?
- Competitive salary
- Extended health benefits
- Supportive and collaborative team environment
- Opportunities to learn multiple aspects of business operations
- Real responsibility and ownership from day one
- A fast-paced workplace where your work makes a difference
Perfect For Someone Who:
- Loves staying organized
- Enjoys working with people
- Likes variety and solving problems
- Wants to build skills in operations, logistics, customer service, and business administration
- Is looking for a long-term career opportunity with room to grow
If you're motivated, detail-oriented, and ready to make an impact, we'd love to hear from you.
Job Types: Full-time, Permanent
Pay: $45,000.00-$55,000.00 per year
Benefits:
- Extended health care
- On-site parking
- Paid time off
Ability to commute/relocate:
- Oakville, ON L6J 7G9: reliably commute or plan to relocate before starting work (required)
Education:
Experience:
- Customer service: 2 years (preferred)
Work Location: In person
