Job Summary
The Accounts Payable role is responsible for processing and managing the company’s supplier payments in an accurate and timely manner. This role ensures invoices are reviewed, approved, and processed in accordance with company policies while maintaining accurate financial records. The position supports strong vendor relationships, effective cash flow management, and compliance with internal financial controls.
Main Responsibilities:
· Review invoices, cheque requests, verifying prices and authorizations
· Follow established Accounts Payable procedures and internal approval workflows
· Maintain accurate accounts payable records and vendor account listings
· Ensure proper approvals are obtained prior to payment
· Prepare and process electronic transfers, cheques, and other payment methods
· Reconcile vendor statements and resolve discrepancies
· Maintain accurate and organized financial records
· Assist with month-end and year-end closing processes
· Prepare documentation and schedules required for internal and external audits
· Prepare ad-hoc financial reports as requested by management
· Respond to vendor inquiries in a professional and timely manner
· Match invoices with purchase orders and receiving documentation where applicable
· Monitor accounts payable aging and escalate discrepancies when required
· Support vendor setup and maintenance in the accounting system
Occupational Health & Safety:
· Comply with all workplace health and safety policies and procedures
· Report any hazards, incidents, or near-misses to management immediately
· Participate in required safety training session
· Ensure proper disposal of confidential documents in accordance with policy
Employee Relations:
· Maintain professional and respectful communication with internal departments and external vendors
· Support a collaborative and team-oriented work environment
Quality Assurance:
· Ensure accuracy in data entry and financial documentation
· Maintain confidentiality and integrity of financial information
· Adhere to internal controls and company policies
Housekeeping:
· Maintain a clean, organized, and secure workspace
· Ensure financial files (electronic and physical) are properly stored and accessible
Skills and Abilities
· Working Hours: Standard business hours, 40 huors per week. Additional time may be required during month-end or year-end closing.
· College Diploma with 3-5 years experience with accounts payable
· Strong team player with ability to work effectively on their own
· Capable of performing accurate data entry, with keen attention to detail
· Experience with ERP systems such as Syspro is considered an asset
· Proficiency with Microsoft Office, particularly Excel, with the ability to work with financial data and spreadsheets
· Good oral and written communication skills
Job Types: Full-time, Permanent
Pay: $19.00-$24.00 per hour
Expected hours: 40 per week
Benefits:
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care
Work Location: In person
