Job Overview
We are seeking an experienced Office & Facilities Manager to oversee the daily operations of our office environment and ensure the smooth functioning of all administrative and facilities-related activities. This role requires a proactive leader with strong organizational and communication skills to manage staff, vendor relationships, and office processes effectively. The ideal candidate will possess a background in office management, human resources, and administrative support, with a focus on fostering a productive and organized workplace.
Duties
- Supervise office staff, including front desk personnel and administrative assistants, providing training and development opportunities.
- Manage vendor relationships for office supplies, maintenance, and facilities services to ensure timely delivery and quality standards.
- Oversee bookkeeping, payroll processing using QuickBooks, and basic budgeting tasks to maintain financial accuracy.
- Handle human resources functions such as onboarding, employee records management, and compliance with company policies.
- Maintain organized filing systems—both electronic and physical—and ensure confidentiality of sensitive information.
- Coordinate office logistics including multi-line phone systems, conference room scheduling, and supply inventory management.
- Oversee the maintenance of office facilities to ensure a safe, clean, and efficient work environment.
- Develop and implement policies for office operations, including phone etiquette protocols and visitor management procedures.
- Support team management activities by facilitating communication across departments and assisting in training initiatives.
Skills
- Proven supervising experience with strong leadership capabilities.
- Proficiency in QuickBooks for bookkeeping and payroll processing.
- Experience working at a front desk or in administrative support roles with excellent communication skills.
- Knowledge of human resources practices including onboarding, employee records management, and compliance requirements.
- Strong organizational skills with attention to detail in filing systems and vendor management.
- Ability to manage multi-line phone systems effectively while maintaining professional phone etiquette.
- Experience in office experience, clerical tasks, administrative functions, and team management.
- Skills in budgeting, training & development initiatives to enhance team performance. This position offers an opportunity to lead a dynamic team while ensuring the efficient operation of our office environment through effective management practices.
Pay: $18.00-$20.00 per hour
Benefits:
- Casual dress
- On-site parking
Ability to commute/relocate:
- Thunder Bay, ON P7E 1G6: reliably commute or plan to relocate before starting work (required)
Work Location: In person
