About the Role
We are seeking a highly capable and resourceful Personal Assistant to support a fast-growing real estate investment and property management business. This role blends business operations and personal support, with a strong focus on organization, execution, and problem-solving.
You will work directly with the CEO to streamline day-to-day operations, manage communications, and help execute on a wide range of initiatives across real estate, business systems, and personal scheduling.
This is not a traditional assistant role. We are looking for someone proactive, tech-savvy, and comfortable wearing multiple hats in a fast-paced environment.
Key Responsibilities
- Manage and organize email inboxes, prioritize communications, and draft responses
- Coordinate scheduling, meetings, and calendar management across business and personal commitments
- Assist with basic accounting tasks (invoicing, expense tracking, QuickBooks support)
- Liaise with contractors, tenants, and service providers to coordinate work and follow-ups
- Support real estate operations including leasing coordination, maintenance tracking, and documentation
- Conduct online research and assist with data organization and reporting
- Help implement and manage AI tools, automation systems, and internal workflows
- Handle personal tasks such as travel planning, reservations, and errands as needed
- Maintain organized digital files, documents, and internal systems
Ideal Candidate
- Highly organized with strong attention to detail
- Comfortable managing multiple priorities and shifting tasks quickly
- Strong written and verbal communication skills
- Tech-savvy and confident using AI tools, cloud systems, and software platforms
- Familiar with accounting basics (QuickBooks or similar is an asset)
- Experience coordinating contractors or working in real estate/property management is an asset
- Self-starter with a problem-solving mindset and minimal need for supervision
Preferred Skills
- Experience with AI tools (ChatGPT, automation tools, etc.)
- Proficiency with Google Workspace, Excel, and project management tools
- Basic understanding of real estate operations or construction workflows
- Ability to create systems and improve efficiency
Why Join Us
- Work directly with an experienced real estate entrepreneur
- Exposure to real estate investment, development, and business operations
- Opportunity to grow into a larger operational or management role
- Flexible structure with potential for increased responsibility and compensation over time
Job Type: Full-time
Pay: $40,045.83-$50,547.75 per year
Work Location: In person
