About Metatribe Contracting
Metatribe Contracting provides workforce and project support solutions for the construction industry, supporting residential, commercial, institutional, mixed-use, and multi-family projects.
We are a growing, team-oriented company focused on quality, problem-solving, strong relationships, and exceptional service. We value honesty, respect, communication, accountability, and creating opportunities for growth.
Our Values
Honesty – Clear communication and trust
Respect – For our clients, team, and work
Quality – Excellence in everything we do
Diversity – Creating opportunity through inclusion
About the Role
Metatribe Contracting is seeking a motivated and highly organized Construction Operations Administrator / Coordinator to support our day-to-day construction operations.
This role works closely with clients, field teams, Field Supervisors, and internal departments including Operations, Finance, HR, and Leadership to support communication, scheduling, documentation, systems, and project coordination.
This is an excellent opportunity for someone looking to build a career in construction operations within a growing company, with opportunities for increased responsibility over time.
We are looking for someone who is organized, proactive, accountable, solutions-oriented, and detail-oriented, with strong follow-through and communication skills.
This role operates in a fast-paced construction environment where priorities may shift. Flexibility, initiative, professionalism, and strong communication are essential.
The ideal candidate enjoys problem-solving, takes ownership of responsibilities, communicates effectively, asks questions when clarity is needed, and wants to grow alongside a supportive team.
Key Responsibilities
Client Communication & Coordination
- Maintain professional communication with clients through required channels
- Coordinate information flow between clients and internal teams
- Respond to inquiries and ensure appropriate follow-up
- Support positive client relationships through clear, professional, and timely communication
Project Coordination & Operational Support
- Maintain accurate project records and documentation
- Track deadlines, milestones, action items, and follow-ups
- Assist with scheduling, calendar coordination, and internal reporting
- Support workflow coordination alongside Field Supervisors and operations teams
- Identify operational challenges and escalate issues appropriately
- Help ensure strong communication and alignment between field and office operations
- Collaborate with Operations, HR, Finance, and Leadership to support staffing coordination, documentation, reporting, approvals, and administrative processes
Systems, Software & Administrative Support
- Maintain and update internal systems, records, and procedures
- Support project management software and ensure data accuracy
- Assist with inventory tracking and related documentation
- Help improve administrative efficiency and operational organization
Documentation & Compliance
- Collect, organize, and maintain project documentation
- Track safety paperwork, certifications, and training records
- Support compliance with company policies, procedures, and SOPs
Initiative, Ownership & Continuous Improvement
- Take ownership of assigned responsibilities and ensure timely completion
- Maintain strong follow-through with minimal reminders
- Identify communication gaps or process inefficiencies and recommend practical improvements
- Contribute to a proactive, solutions-oriented, and team-focused culture
What Success Looks Like in This Role
- Staying organized and keeping project information accurate and up to date
- Following through on tasks accurately and on time with minimal reminders
- Communicating professionally with clients and internal teams
- Identifying issues early, asking questions, and helping improve workflows
Qualifications, Education & Experience
- Diploma or Bachelor’s degree in Business, Construction Management, Project Management, or a related field preferred
- 1–2 years of relevant experience preferred (co-op or internship experience considered an asset)
- Experience in construction, trades, administration, project coordination, or customer service is an asset
- Experience working in a fast-paced environment with changing priorities is considered an asset
Skills & Attributes
- Strong organizational and administrative skills
- Excellent written and verbal communication skills
- Strong customer service orientation
- High attention to detail and accuracy
- Strong time management and multitasking abilities
- Ability to work collaboratively across teams and departments
- Proactive, accountable, and solutions-oriented mindset
- Strong follow-through and ability to manage responsibilities from start to completion
- Ability to prioritize and adapt in a fast-paced, project-driven environment
- Comfortable following systems, SOPs, and company processes
- Comfortable asking questions, clarifying information, and escalating concerns rather than making assumptions
- Experience with Google Workspace, scheduling systems, project management software, CRMs, or related systems is an asset
- Valid driver’s licence and ability to travel between project sites considered an asset
What We Offer
- Salary: $45,000–$55,000 per year, depending on experience, qualifications, and demonstrated capabilities
- Extended health, dental, disability, and vision benefits
- Paid time off
- Company events and team culture initiatives
- Hands-on exposure to construction operations and project coordination
- Opportunity for growth into increased operational responsibility and project coordination within a growing construction company
Job Type: Full-time
Schedule: 8-hour shift
Work Location: In person
Metatribe Contracting Ltd. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
To Apply
Please submit your resume and a brief introduction outlining why you would be a good fit for this role.
Job Type: Full-time
Pay: $45,000.00-$55,000.00 per year
Benefits:
- Company events
- Dental care
- Extended health care
- Paid time off
- Vision care
Application question(s):
- Are you legally authorized to work in Canada?
Education:
- Secondary School (preferred)
Work Location: In person
