What you will do
Administrative Management and Documentation
- Manage delivery slips and work orders in accordance with the project’s general conditions.
- Collect, validate, and organize timesheets in line with the project’s general conditions.
- Verify document coding and ensure compliance.
- Upload daily reports, work orders, delivery slips, and other relevant documents to Procore.
- Maintain up-to-date standard documents used for kickoff meetings with subcontractors.
- Update dashboards used for project administrative tracking.
- Support the project controls team.
- Contribute to the preparation of weekly and monthly reports for the client.
Procurement, Orders, and Payments
- Prepare certain purchase requests and follow up on orders.
- Support the verification of payment applications from certain subcontractors (DDP).
Site Coordination Support
- Participate in the daily organization of the Planning of the Day (POD).
- Assist with meeting planning (logistics, invitations, document preparation).
- Prepare selected meeting minutes.
Logistics, Inventory, and Visual Tracking
- Maintain inventory of office equipment and administrative supplies.
- Maintain the site cafeteria inventory.
- Produce weekly photo reports.
- Update site photos weekly in the HoloBuilder software.
This role could be for you if you have
- A college diploma in office administration, or an equivalent combination of education and industry experience.
- 3-5 years of relevant experience in a similar role.
- Comfortable using technology tools and management platforms (e.g., Procore, HoloBuilder).
- Proficient with the Microsoft Office suite.
Additional assets:
- Prior knowledge of the construction industry.
