The Haebler Group, well established, award-winning construction company located in Vancouver, has an opportunity for a Receptionist / Administrative Assistant with exceptional communication and problem solving skills to handle office duties and optimize office operations. The Receptionist / Administrative Assistant will answer and direct phone calls, guide visitors to the appropriate parties, and perform office tasks, including answering emails, typing, scheduling meetings, match packing slips, photocopying and scanning, maintaining a tidy general office space, and maintaining administrative records.
Ideal candidate has over 5 years of work experience in administration in commercial or residential construction industry. The position includes carrying out all functions of office administration support, including reception, assistance to estimators, project management team, and accounting team. This position is full-time, Monday to Friday, in person.
Skills and Requirements:
- 5 years of reception and administrative support experience, preferably in construction industry
- College diploma
- Strong communication skills; verbal and written
- Proficiency with office technology and equipment including computer software (Word and Excel)
- Other software knowledge (Photoshop, Illustrator, InDesign) an asset
- Superior organizational and time management skills
- Detail oriented and ability to multi-task
- Can work independently and as a team member
Duties and responsibilities:
- Handling basic office duties, such as answering phones, responding to emails, data entry, and typing
- Answering questions and finding information for employees, vendors, and clients
- Support to estimators (sub-trades pricing request forms, follow-ups and documentation)
- Ensuring that the office & kitchen are well-maintained, stocked, and organized
- Copying, emailing, scanning, couriering of documents
- Support to project managers and President (typing letters, minutes, proposal documents, contracts, subcontracts, and other documents; organization of project binders; printing pictures for proposals)
- Assisting with special projects
- Scheduling appointments for the President and Vice Presidents
