Office Administrator / Front Desk (Temporary – Maternity Leave Coverage)
Gemini Packaging Ltd. – Richmond, BC
Gemini Packaging Ltd. is one of North America’s leading liquid product manufacturers, supplying both HABA and Household products to major supermarkets and wholesalers for more than 20 years. Established in 1980, Gemini offers both branded and national brand equivalent programs across Canada and the United States.
We are currently seeking a reliable, detail‑oriented, and professional Office Administrator / Front Desk to join our team on a temporary full‑time basis. This role is to provide maternity leave coverage and is expected to run until January 2028 (tentative).
Position Overview
As the first point of contact at our Richmond facility, the Office Administrator / Front Desk plays a key role in maintaining smooth administrative operations. This position combines front desk duties with office support and data entry tasks that assist our logistics, accounting, and production teams.
Key ResponsibilitiesFront Desk & Administrative Support
- Answer and direct phone calls; greet visitors and manage guest check‑ins.
- Handle mail distribution, courier shipping (FedEx, Novex), and package tracking.
- Maintain organized filing systems and assist with weekly and monthly administrative reports.
Order & Data Entry
- Enter purchase and production orders (EDI, email, phone) into Sage ERP.
- Process batch sheets, update production and shipping schedules, and complete invoice entry.
- Maintain and update yield summary, labor cost, and inventory tracking files.
- Process adjustments, claims, and miscellaneous entries (e.g., CHEP transfers, recycled item logs).
Reporting & Communication
- Send out daily, weekly, and monthly reports (production, yield, open orders, chemical costing).
- Collaborate with logistics, production, and accounting teams on reconciliations and reporting.
- Monitor and resolve EDI discrepancies (Loblaws), sales history reports, and freight invoice entries.
Other Tasks (as assigned by Supervisor)
- Create shipping labels, assist with inventory transfers, and prepare border documentation.
- Assist with debit/credit notes and customer account updates in Sage.
- Support month‑end and year‑end closing processes (inventory valuation, gross margin reports).
Qualifications
- High school diploma required; accounting coursework is an asset.
- 1–2 years of office administration or front desk experience (manufacturing/logistics experience an asset).
- Proficient in Microsoft Office (Excel, Outlook); familiarity with ERP systems such as Sage.
- Strong communication, multitasking, and organizational skills.
- Detail‑oriented with the ability to manage time‑sensitive tasks accurately.
- Comfortable working in a fast‑paced, team‑oriented environment.
Schedule
Monday to Friday
( 8:00 AM – 4:30 PM) excluding Statutory Holidays
Benefits
- Extended health and dental benefits (after 3rd month probation)
- On‑the‑job training and development
- Onsite parking
- Supportive team environment
Contract Details
This is a temporary full‑time position to cover a maternity leave.
The role is expected to end January 2028 (tentative).
How to Apply
Applicants must be legally authorized to work in Canada.
Please note: We are not accepting applications from students at this time.
Submit your resume and a brief cover letter via Indeed.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Work Location
Gemini Packaging Ltd.
150‑12071 Jacobson Way
Richmond, BC V6W 1L5, Canada
In‑person role
Job Type: Full-time
Pay: $41,000.00 per year
Language:
Work Location: In person
