Job Overview
We are seeking a detail-oriented and organized Shipping Coordinator to oversee the efficient processing and dispatch of goods within our warehouse operations. The ideal candidate will manage shipping and receiving activities, coordinate order fulfillment, and ensure accurate inventory management. This role requires strong communication skills, familiarity with warehouse management systems, and experience with various material handling equipment. The Shipping Coordinator plays a vital role in maintaining smooth warehouse distribution processes, supporting e-commerce order fulfillment, and ensuring timely delivery to customers.
Responsibilities
Shipping, Receiving & Logistics Coordination
- Coordinate daily outbound shipments with carriers, freight companies, couriers, and suppliers.
- Schedule pickups and deliveries to meet project timelines and customer requirements.
- Prepare and maintain shipping documentation, including Bills of Lading (BOLs), packing slips, freight paperwork, and delivery records.
- Utilize Microsoft Excel to track shipments, maintain logs, and create BOLs for the project team.
- Monitor shipment status and provide updates to internal teams and customers as required.
- Resolve shipping discrepancies, freight claims, delivery delays, and transportation issues promptly.
- Operate the company vehicle to pick up and deliver materials, equipment, samples, and supplies as required.
Inventory & Warehouse Management
- Receive, inspect, tag, and organize incoming hardware shipments.
- Receive, inspect, and organize doors and related materials from suppliers.
- Create and compile hardware labels based on project schedules and requirements.
- Tag, package, skid, and prepare hardware for outbound shipments, ensuring materials are properly protected and loaded.
- Maintain inventory levels and coordinate the ordering of stock and materials as required.
- Procure and manage warehouse and shipping supplies, including wrapping materials, tape, blades, labels, and packaging products.
- Conduct periodic inventory counts and assist with inventory audits as required.
Project & Quality Support
- Support project teams by coordinating the preparation and shipment of project materials.
- Identify, investigate, and process discrepancies, shortages, damaged goods, and Return Goods Authorizations (RGAs).
- Ensure products and materials meet company quality standards prior to shipment.
- Collaborate with project managers, estimators, purchasing, and production teams to support project success.
Health & Safety
- Follow all company health and safety policies and procedures.
- Ensure safe handling, storage, loading, and transportation of materials.
- Maintain a clean, organized, and safe work environment at all times.
Purchasing & Vendor Coordination
- Coordinate and schedule deliveries of hardware orders, samples, and related project materials.
Administration & Reporting
- Maintain accurate shipping, receiving, inventory, and logistics records.
- Update company software and tracking systems with shipment and inventory information.
- Prepare reports and provide updates regarding inventory levels, shipments, and outstanding orders.
- Perform other duties as assigned in support of operational and project requirements.
Pay: $50,000.00-$60,000.00 per year
Work Location: In person
