Merit Ontario is a construction association supporting small to large construction companies with workforce needs across Ontario. Our talent specialists provide recruitment services and customized solutions to find quality candidates.
About the Role:
Our Employer is seeking a proactive and highly organized Bookkeeper / Office Manager to oversee both the financial and administrative operations of the company. This role is essential to the smooth running of the business, including accounting, HR, project management, and compliance, with minimal supervision.
Key Responsibilities:
- Manage full-charge bookkeeping: accounts payable (AP), accounts receivable (AR), payroll processing, bank reconciliations, and general ledger management.
- Process payroll accurately and on time.
- Onboard new hires, including preparation of HR documents and legal paperwork.
- Draft and manage legal or compliance documents as required.
- Create and send client invoices, manage progress invoicing for electrical construction projects, and resolve any invoicing disputes with clients.
- Issue and process payments to vendors, subcontractors, and employees.
- Maintain and manage QuickBooks Online (QBO) and Knowify project management platforms.
- Support management by preparing reports, tracking project finances, and ensuring smooth day to-day operations.
- Identify opportunities for process improvements and take initiative in implementing solutions.
- Track and manage Health & Safety certifications and expiry dates for employees and subcontractors.
- Prepare and submit project start-up documents for new electrical construction projects, ensuring
- all necessary approvals and records are completed accurately.
- Prepare and submit WSIB reporting and filings in compliance with provincial requirements.
- Issue Records of Employment (ROEs) for employees as required.
- Prepare and file T4 slips and other payroll-related forms.
- Manage and complete quarterly and annual reporting obligations in accordance with Ontario regulations.
- Maintain accurate and organized digital records for all documentation.
Required Skills and Attributes:
- Strong bookkeeping/accounting skills, including general ledger management and payroll processes.
- Knowledge of Ontario payroll and compliance requirements, including WSIB, ROEs, GST/HST, and T4 reporting.
- Highly organized, detail-oriented, and self-motivated.
- Ability to handle multiple responsibilities and prioritize effectively.
- Strong written and verbal communication skills.
- Proficiency with QuickBooks Online, Knowify, Microsoft Office Suite (Excel, Word, etc.), and Google Drive.
- Comfortable using computers and learning new software tools quickly.
- Comfort with HR-related tasks, including onboarding, legal document preparation, and compliance tracking.
- Proactive problem-solver who can work independently with minimal supervision.
Preferred Qualifications:
- Previous experience in full-charge bookkeeping and office management, ideally within construction or project-based businesses.
- Knowledge of project-based invoicing and progress billing.
- Familiarity with labor compliance, Health & Safety certification tracking, and HR documentation processes.
Requirements:
- Reliable & fast internet connection for remote work.
- Compensation & Benefits:
- Competitive salary based on experience.
Why This Role Matters:
This position ensures the financial health, compliance, and smooth daily operations of the business.
They act as the backbone of administrative and financial workflows, allowing leadership to focus on strategic growth and project execution.
Our Member, they foster collaboration and career growth. If you're excited about this opportunity, apply today! Our member values diversity and inclusion and welcomes applicants from all backgrounds.
Disclaimer: Although Merit Ontario employs artificial intelligence enabled tools to conduct initial application screening based on job-related criteria, decisions about who progresses in the hiring process are always made by real people. Only qualified candidates will be contacted.
