Reporting to the Legal Administrative Services Manager and working under the direction of a solicitor, with support from the Paralegal and/or Legal Assistant 3, the Legal Assistant 2 provides legal clerical and administrative support to assigned solicitor(s) on a range of routine, varied, and more complex legal matters, with guidance as required. The role includes drafting and preparing legal documents, managing correspondence and communications, coordinating file intake and file management, and assisting with scheduling as needed. This position requires the ability to manage a high volume of files, maintain accurate records, meet strict deadlines, and handle confidential and sensitive matters with sound judgment, professionalism, and attention to detail.
As the Legal Assistant 2 you will:
- Provide legal clerical and administrative support to assigned solicitor(s)
- Communications
- File Intake and Management
- Other Responsibilities as Directed
Your education and qualifications include:
- Legal Assistant Certificate from a recognized institution. May consider equivalent combination of education and experience.
- Significant related experience working in a legal setting specifically in the specialized area of law.
- Ability to work under a moderate degree of independence with great attention to detail and with sound judgement and decision making.
- Thorough knowledge of required policies and procedures, and legal terminology and processes.
- Ability to create and maintain accurate records and files in accordance with established policies and procedures.
- Organizational and time management skills, including the ability to prioritize workloads, and manage concurrent assignments with meeting strict, legislated deadlines.
- Interpersonal skills with the ability to establish and maintain effective working relationships with elected officials, outside solicitors/lawyers, department heads, City staff.
- Strong verbal and written communication skills with the ability to effectively communicate information through various methods to multiple levels of the organization, stakeholders and the public.
- Ability to handle confidential and politically sensitive matters with tact, diplomacy and integrity.
- IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://canalliance.org/en/ at application.
Conditions of employment:
- The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
- Police Information Check satisfactory to the employer will be required from the successful applicant at their expense
