Envision Workshops is transforming therapists’ lives through high-quality products and services. Our programs are developed for mental health professionals and focus on personal development, continuing education (CE) credits, and practical skill acquisition, aiming to develop deep and lasting career enhancement.
POSITION OVERVIEW
We are seeking a dynamic Jr. Administrator to join our team in an exciting and growing industry. This is a new and pivotal role that will provide broad exposure to operations and management within a fast-paced, evolving environment. You will play a key role in supporting the leadership team and ensuring that day-to-day operations run smoothly, systems stay efficient, and projects move forward successfully. This on-site position is ideal for administrators with strong self-management skills, discipline, and superb attention to detail skills. Certain tasks may be repetitive and mental stamina is required.
ABOUT US
We are a small yet powerful industry leader in the online professional development space for mental health professionals. We offer online programs, trainings, and learning experiences worldwide. To learn more about Envision Workshops, please visit: https://www.envisionworkshops.com/
KEY RESPONSIBILITIES
Administration & Operations Management
- Create, update, and implement strategies to streamline office operations and improve efficiency.
- Monitor efficiency, identify areas for process improvement, and implement solutions to enhance productivity.
- Review and update manuals and procedures on a periodic basis.
- Review completed work to ensure quality and identify opportunities for improvement.
- Prepare and issue finalized documents, including reports, exhibits, and correspondence, following standard procedures.
- Develop an organic database of therapists for North America, Europe, and Australia. Gather statistics and general data. Review and combine this information into established reports for use within the business.
- Support the leadership team in regular day-to-day administrative tasks.
- Reply to emails and online inquiries from customers.
- Provide technical support that ensures all audio/visual, Zoom functionalities, etc. are problem-free.
- Process and manage post-event follow-ups and reports.
- Develop reports or revise existing reports.
- Perform other responsibilities associated with this position as may be appropriate.
Education
- Post secondary diploma or a degree in business, office administration, or communications (preferred).
Requirements
- Min. 2+ years in office administration.
- Advanced attention to detail, clerical accuracy, and the ability to self-audit.
- Strong written, verbal, and proofreading skills.
- Demonstrate strong initiative and customer service orientation.
- Advanced computer skills and in-depth knowledge of Microsoft Office.
- Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides), and Adobe.
- High level of professionalism, trust, and ability to maintain strict confidentiality.
- Strong analytical, decision making, and problem-solving skills.
- Responsible, reliable, and results driven.
- Assertive, confident, and able to deal with issues head-on as they happen.
- Able to multi-task and keep projects on track to meet strict deadlines and follow through on projects until completion.
- Experience with Zoom.
Key Attributes
- Collaborative and relationship focused.
- Detail-oriented with strong problem-solving skills.
- Adaptable in a fast-paced, evolving environment.
- Passionate about lifelong learning and professional development
WHAT WE OFFER
Job Type On-site (Pickering office).
Employment Type Full-time (Monday-Friday; 40-44 hrs per week).
Level Entry-level (experience 1-3 years).
Base salary $45,000-55,000 / year.
Benefits $2,0000 / year health spending account.
Vacation 10 business days/year.
Sick days 3 days/year.
Parking On-site (free).
Language Fluency in English (spoken and written).
Start Date As soon as an ideal candidate is fund.
Must Last two positions held must be in office administration.
Pay: $45,000.00-$55,000.00 per year
Benefits:
Application question(s):
- What is your highest level of completed education?
- How many years of work experience as an administrative assistant do you have?
- How many years of experience do you have with maintaining accurate records and reporting for audits?
- How many years of experience do you have in working with internal and external stakeholders?
- What is you career goal?
- Are you aware that certain tasks are repetitive and a good mental stamina is required?
- How would you rate your analytical skills on a scale 0 (not attention) to 10 (excellent attention)?
- How would you rate your attention to detail skills on a scale 0 (not attention) to 10 (excellent attention)?
- How would you rate your communication skills (written and verbal) on a scale 0 (not attention) to 10 (excellent attention)?
Work Location: In person
