Overview
We are seeking a highly organized and proactive Admin/Office Manager to oversee daily office operations and support our team. This role requires a professional with strong administrative, supervisory, and communication skills to ensure the smooth functioning of our office environment. The ideal candidate will have experience in office management, human resources, and bookkeeping, with the ability to manage multiple tasks efficiently and foster a positive work atmosphere.
Duties
- Supervise administrative staff and coordinate team management activities
- Oversee front desk operations, including greeting visitors and managing multi-line phone systems
- Handle human resources functions such as onboarding, training & development, and employee records management
- Manage payroll processing using QuickBooks or similar accounting software
- Perform bookkeeping tasks, including invoicing, expense tracking, and filing financial documents
- Maintain organized filing systems for documents, vendor records, and other essential files
- Manage vendor relationships and procurement processes to ensure timely supply of office materials
- Assist with budgeting activities and monitor office expenses to stay within financial plans
- Ensure effective communication across departments and with external partners through phone etiquette and professional correspondence
- Coordinate scheduling of meetings, appointments, and office events
Skills
- Supervising experience with the ability to lead a team effectively
- Proficiency in QuickBooks and other relevant accounting or payroll software
- Experience handling front desk responsibilities and multi-line phone systems
- Strong human resources knowledge including onboarding, training & development, and employee relations
- Solid bookkeeping skills for managing invoices, expenses, and financial records
- Extensive office experience with clerical duties such as filing, data entry, and document management
- Excellent communication skills—both verbal and written—coupled with professional phone etiquette
- Exceptional organizational skills to manage multiple priorities efficiently
- Proven team management abilities to motivate staff and foster collaboration
- Ability to handle vendor management tasks effectively
- Capable of working independently with minimal supervision while maintaining attention to detail
This position offers an opportunity for a dedicated professional to contribute significantly to our organizational success by ensuring efficient office operations. We value proactive individuals who excel in multitasking within a dynamic environment.
Pay: $17.85-$30.78 per hour
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
Work Location: In person
