Location: North York (Sheppard & Bathurst)
Job Type: Full-Time, Permanent
Schedule: Monday to Friday, 9:00 a.m. – 5:00 p.m. (occasional evenings and weekends required)
Work Location: In Person
Compensation: $24.00–$28.00 per hour + performance bonus (based on experience)
Experienced Real Estate Administrators Only
We are seeking an experienced Real Estate Administrative Assistant to support a top-producing Broker with over 29 years of success in the real estate industry.
This is not an entry-level position. Applicants without recent real estate administrative experience will not be considered.
The successful candidate must be able to step into the role with minimal training and be confident working in a fast-paced real estate environment.
What You'll Be Doing
- Manage the Broker's calendar and daily administrative operations
- Prepare listing and transaction documents using WebForms and TransactionDesk
- Upload and maintain listings in REALM and MLS systems
- Coordinate listing launches, including photographers, stagers, inspectors, and other vendors
- Schedule appointments, showings, and client meetings
- Respond to client inquiries and maintain professional communication
- Track transactions from listing through closing, ensuring all paperwork is complete and compliant
- Maintain CRM/client databases and organized digital files
- Provide exceptional administrative support while managing multiple priorities
Required Qualifications
Please do not apply unless you meet ALL of the following requirements:
- Minimum 2 years of recent Real Estate Administrative experience in Ontario
- Hands-on experience with WebForms, TransactionDesk, and REALM
- Strong understanding of the Ontario real estate transaction process from listing to closing
- Excellent written and verbal English communication skills
- Strong organizational and time management skills
- Advanced computer skills, including Microsoft Word, Excel, Adobe Acrobat, and Outlook
- Ability to work independently with minimal supervision
- Professional, detail-oriented, and client-focused
- Ability to prioritize multiple deadlines in a high-volume environment
- Flexibility to occasionally work evenings or weekends when required
Preferred Qualifications
- Experience supporting a high-producing Realtor or Broker
- Experience using CRM systems and digital transaction management software
- Strong problem-solving skills and the ability to anticipate the Broker's needs
Please note: Only applicants with direct real estate administrative experience who meet the required qualifications will be contacted for an interview.
Job Types: Full-time, Permanent
Pay: $24.00-$28.00 per hour
Application question(s):
- How many years of REALM experience do you have?
- How many years of Webforms experience do you have?
- Are you a licensed real estate agent?
- Do you have access to your own vehicle?
Work Location: In person
