About WIDE Naturals
WIDE Naturals is a Canadian health and wellness company specializing in natural health products. Our products are developed with a strong focus on quality, compliance, and science-backed nutrition. As our business continues to grow across retail, e-commerce, and international markets, we are looking for a reliable and detail-oriented Administrative Assistant to support our daily operations.
Position Overview
We are looking for an organized, proactive, and detail-oriented Administrative Assistant to join our team. This role will support daily office administration, document organization, inventory management, invoicing, spreadsheet tracking, and general operational support. The ideal candidate is comfortable working with Excel or Google Sheets, has strong communication skills, and is willing to learn different parts of the business.
Key Responsibilities
- Handle general office administration and daily operational tasks.
- Organize and maintain company documents, records, invoices, receipts, and files.
- Assist with data entry, document formatting, and internal reporting.
- Prepare and issue customer invoices.
- Organize supplier invoices, receipts, purchase orders, packing lists, and payment records.
- Assist with accounts receivable and accounts payable tracking.
- Support inventory tracking across different sales channels and storage locations.
- Update inventory records regularly using Google Sheets or other systems.
- Assist with stock counts, inventory reconciliation, batch tracking, and low-stock reporting.
- Help coordinate product receiving, shipping, and inventory transfers.
- Assist with improving internal tracking sheets, templates, and reporting formats.
- Coordinate with internal team members, suppliers, customers, warehouses, and service providers.
- Support scheduling, follow-ups, and daily communication as needed.
- Provide support for e-commerce, retail, and wholesale operations when needed.
- Perform other administrative and operational tasks as assigned.
Qualifications
- Post-secondary education in business administration, office administration, accounting, supply chain, or a related field is required.
- Previous experience in an administrative, office assistant, operations assistant, or similar role is preferred.
- Proficiency with Microsoft Office Suite and/or Google Workspace.
- Strong attention to detail and ability to stay organized.
- Excellent interpersonal skills with the ability to communicate professionally with customers and staff at all organizational levels
- Effective verbal and written communication skills
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Responsible, reliable, and willing to learn.
- Occasional travel to other company sites may be required.
Good to Have
- Experience with invoicing, inventory management, or bookkeeping support is an asset.
- Basic Canva design skills are an asset.
- Bilingual English/Mandarin is an asset.
- Access to a vehicle and/or a valid driver’s license is an asset.
Ideal Candidate
The ideal candidate is someone who is organized, practical, and detail-oriented. You do not need to be an expert in every area, but you should be comfortable working with spreadsheets, learning new systems, and handling different administrative tasks carefully. You should enjoy keeping things organized, following up on details, and supporting a growing business across operations, sales, and marketing.
Benefits
- Paid time off
- Vision care
- Dental care
- Extended health care
- Company events
- Employee discounts
Work Schedule
- Monday to Friday
- 7 hours a day, 35 hours a week.
Pay: $35,000.00-$45,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care
Application question(s):
- Are you eligible to work long-term in Canada?
Work Location: In person
