Build Your Career With The M Group
At The M Group of Companies, we don’t just manage properties—we build and support thriving communities. Through our Construction division, we deliver high-quality projects that enhance the spaces people live and work in.
We’re looking for a Construction Administrator who thrives in a fast-paced environment, loves organization, and wants to be part of a collaborative, growing team. If you enjoy coordinating projects, working with vendors, and being at the center of getting things done—this role is for you.
What You’ll Do
As a key support to our Construction team, you’ll help keep projects moving from planning to completion by managing documentation, coordinating vendors, and supporting financial and administrative processes.
Project & Construction Administration
- Coordinate and maintain project documentation (drawings, permits, contracts, project files)
- Support permit submissions and track approvals with municipalities
- Assist with preparation and distribution of construction documents
- Maintain organized digital and physical project records
Project Coordination & Design Support
- Assist with product research, pricing comparisons, and material selections
- Coordinate ordering of materials, fixtures, and appliances
- Support vendor scheduling and delivery coordination
- Assist with tenant improvement and commercial build-out documentation
Vendor & Contractor Coordination
- Collect and maintain contractor compliance documents (WSIB, insurance, HST, etc.)
- Support vendor onboarding and maintain records
- Assist with preferred vendor pricing and quarterly reviews
Financial & Administrative Support
- Track and review invoices for accuracy prior to submission
- Maintain invoice logs and assist with project cost tracking
- Support timesheets, billing, and expense tracking
Team & Operational Support
- Provide administrative support to the Construction Manager and team
- Collaborate with Property Management, Accounting, and Tenant Services
- Assist with internal communications, documentation, and coordination
People & Team Support
- Assist with recruitment coordination (scheduling, communication)
- Support onboarding for construction and cleaning team members
- Help coordinate uniforms and team documentation
Cleaning Division Support
- Assist with purchasing and inventory of supplies
- Support scheduling and labour coordination
- Assist with timesheets and billing
What You Bring
- 1–3 years of experience in construction administration, project coordination, property management, or a similar role
- College diploma in Office Administration, Business Administration, or related field (preferred)
- Strong organizational and time management skills
- Attention to detail, especially with financial documentation is as must
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Strong communication skills and ability to work across teams
- Ability to manage multiple priorities in a fast-paced environment
Why Join The M Group?
- Comprehensive benefits package
- Employee Assistance Program
- Additional Personal Days and Volunteer Time Off
- Flexible work arrangements
- Leadership collaboration and growth opportunities
- Company events and professional development initiatives
- A culture rooted in integrity, respect, community, wellbeing, and possibility
Legal Disclaimers:
Work Authorization
Applicants must be legally entitled to work in Canada at the time of application and during their employment at the M Group.
Accessibility & Accommodation:
Thank you for your interest in The M Group of Companies. Only those applicants selected for interviews will be contacted. We are committed to providing equal opportunities for persons with disabilities. Accommodation is available at all stages of the recruitment process, at the candidate’s request.
Use of AI:
Please note that your application and any related communication may be reviewed using AI-powered tools for screening and evaluation purposes. All information will be handled in accordance with applicable privacy legislation and organizational policies.
r questions about this process, please let us know.
Apply Today
If you’re ready to build your career and be part of a team that’s shaping communities, we’d love to hear from you.
