Position Title: Bilingual Executive Assistant
Salary & Benefits: $58K-77K, bonus eligible, pension
Position Status: Current Vacancy
Location: Downtown Ottawa OR GTA
Work Model: Hybrid
We are seeking a highly organized, professional, and Bilingual Executive / Administrative Assistant to provide executive-level support to the Senior Vice President, Internal Audit, while also supporting the Vice President, four Directors, and the broader Internal Audit team. This is an excellent opportunity to join an organization that plays an important role in serving Canadians and is known for its commitment to integrity, collaboration, accountability, and operational excellence.
Leadership & Cross-Functional Support
- Provide administrative support to other senior executives and leadership teams during peak periods, vacations, or special initiatives.
- Build strong working relationships across departments while acting as a key point of contact for internal and external stakeholders.
- Coordinate cross-functional meetings and support organizational initiatives requiring executive-level administration.
- Assist with onboarding activities, event coordination, and departmental communications when required.
- Foster accountability across the team by tracking deliverables, following up on action items, and ensuring deadlines are met.
The Ideal Candidate
- Fully bilingual in English and French, with exceptional written and verbal communication skills.
- 4+ years of experience supporting executives and teams in a fast-paced environment.
- Highly organized and detail-oriented, with the ability to balance competing priorities and manage multiple deadlines.
- Experienced in coordinating meetings, managing calendars, and preparing professional documentation with discretion and sound judgment.
- Brings maturity, professionalism, and a collaborative approach to supporting senior leadership and a broader team.
- Comfortable holding others accountable, following up on deliverables, and ensuring priorities remain on track.
- Takes pride in their work, builds strong relationships, and contributes positively to team culture.
- An experienced Executive Assistant or a strong Administrative Assistant ready to take the next step into an executive support role.
- Proactive, resourceful, and known for being someone who can simply "get things done."
What Will Make You Stand Out
- Experience supporting both C-suite executives and a team environment.
- Exceptional bilingual communication skills in English & French with the ability to confidently draft professional correspondence and interact with stakeholders in both official languages.
- Advanced Microsoft Office skills, particularly Outlook, Word, Excel, PowerPoint, and Microsoft Teams, with experience preparing executive-level reports and presentations.
- A reputation for professionalism, sound judgment, and discretion, combined with the ability to anticipate needs, manage competing priorities, and remain calm under pressure.
- A positive attitude, strong sense of humor, and a reputation for building relationships and getting things done.
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AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.
The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range.
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