MWL Demolition Ltd. is a privately owned demolition contractor based in Coquitlam, BC, specializing in residential, commercial, and industrial demolition projects throughout the Lower Mainland. We have built our reputation on reliability, professionalism, and delivering safe, efficient demolition solutions. Our success comes from our experienced team, strong client relationships, and commitment to doing things right.
We are looking for a highly organized, proactive, and detail-oriented Operations Administrator to join our growing team.
This hybrid role combines project coordination with office administration and will become an integral part of our daily operations. You will work closely with our estimator, operations manager, accounting manager, field staff, subcontractors, clients, and municipalities to ensure projects move smoothly from estimating through completion while keeping our office organized and compliant.
This position is ideal for someone who enjoys variety, thrives in a fast-paced construction style environment, and takes pride in staying one step ahead.
Key Responsibilities:
· Coordinate projects from estimating through to close-out, keeping project records organized and up to date.
· Prepare and submit demolition permit applications along with all supporting documentation.
· Set up new projects in our in-house app, keep both digital and paper project files organized throughout the job, and archive completed projects when finished
· Work with municipalities, utility companies, consultants, subcontractors, clients, and field staff to keep projects moving smoothly.
· Support our Health & Safety program by keeping compliance documents organized, tracking emissions data, and maintaining accurate records.
· Collect and follow up on daily field paperwork such as activity reports, pre-trip inspections, and dump slips, and chase down anything missing.
· Prepare dump slip summaries and help with Accounts Payable and general office administration.
· Complete BC 1 Calls and maintain utility locate records.
· Track insurance certificates, ICBC documents, CVI inspections, equipment records, and other compliance items.
· Answer incoming calls, greet visitors, and be the first point of contact for clients, contractors, and suppliers.
· Keep office supplies stocked and help keep day-to-day office operations running smoothly.
We're Looking For Someone Who:
· Has exceptional organizational skills and strong attention to detail.
· Takes initiative and enjoys improving processes.
· Can prioritize multiple projects while meeting deadlines.
· Communicates professionally with clients, municipalities, subcontractors, and coworkers.
· Is confident working independently while contributing to a collaborative team.
· Is comfortable working in a fast-paced construction environment.
· Has excellent computer skills, including Microsoft Office and Excel.
· Possesses strong written communication and document preparation skills.
· Is dependable, resourceful, and solution-oriented.
· Maintains confidentiality and professionalism.
Qualifications:
· Minimum 2 years of experience in construction administration, project coordination, or a similar role.
· Experience in the demolition or construction industry is considered a strong asset.
· Post-secondary education in construction management, business administration, or a related field is an asset.
· Experience with permitting, project documentation, or health & safety administration is an asset.
Why Join MWL Demolition?
· Work with a respected, locally owned demolition contractor with an excellent reputation.
· Be part of a collaborative team where your ideas and initiative are valued.
· Enjoy a role with variety. No two days are the same.
· Play a key role in the successful delivery of projects from start to finish.
· Gain exposure to estimating, operations, permitting, project management, and business administration.
· Extended health and dental benefits following the probationary period.
Job Type: Full-Time, Permanent
Schedule: Monday – Friday, 8am – 4pm
Compensation: Salary starting at $70,000 per year, based on experience
If you're someone who enjoys staying organized, solving problems, and being a vital part of a busy construction team, we'd love to hear from you.
Please submit your resume and cover letter.
Pay: From $70,000.00 per year
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
Work Location: In person
