At Raymond James, we develop, we collaborate, we decide, we deliver, and we improve together.
Raymond James Ltd. is Canada’s leading independent investment dealers offering high quality investment products and services to Canadians seeking customized solutions to their wealth management needs.
Executive Assistant
How does the role impact the organization?
Reporting directly to the CEO, the Executive Assistant is a critical strategic partner and key resource to the CEO and assigned senior leadership team members and/or Chair of the Board of Directors. The Executive Assistant is accountable for independently and proactively prioritizing a fast-paced, complex workload to ensure executive objectives and deadlines are met, while ensuring internal and external stakeholders are supported in a professional, courteous, and responsive manner.
What will your role be responsible for?
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Serve as the central point of coordination for all CEO Office activities, ensuring the CEO’s agenda is executed seamlessly and strategically.
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Provide comprehensive, confidential administrative support including coordinating and managing an active executive calendar, scheduling and preparing for meetings, and managing executive communications as appropriate;
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Anticipate issues, risks, and requirements, providing the CEO with timely information, insight, and recommendations.
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Proactively manage calendar, travel arrangements, and expenses, ensuring alignment with organizational priorities, efficient use of time, and seamless logistics in accordance with established policy;
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Lead the planning, coordination, execution, and follow-through of meetings, events, including agenda development, stakeholder coordination, logistics management, materials preparation, and tracking of action items and outcomes;
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Support senior leadership team activities as required, including coordinating meetings, tracking attendee responses, arranging meeting logistics, equipment, and materials, and following up on actions and deliverables;
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Provide high-level, confidential support including diary management, meeting coordination, travel planning, documentation, and inbox prioritization.
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Provide project-related and administrative support, including verifying and submitting expenses and invoices, and preparing statements and reports;
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Coordinates and advances key workflow and approvals prioritization and completion for assigned leaders in accordance with accepted parameters and requirements.
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Utilize advanced proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook) to support the preparation of executive-level presentations, reports, and correspondence;
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Work effectively across multiple systems and CRM platforms to support executive and organizational needs;
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Coordinate and oversee system and facilities-related requirements to ensure the CEO and leadership team are fully supported;
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Build strong, effective working relationships with all levels of management, employees, and external stakeholders, exercising discretion and professionalism at all times;
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Coordinate and support social media activity on behalf of the CEO and/or organization, as required;
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Ensure the CEO is briefed, prepared, and informed ahead of all internal and external engagements.
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Oversee tracking and delivery of key cross‑functional projects, ensuring milestones, risks, and interdependencies are well-managed.
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Provide backup support to other regulatory and administrative staff and participate in training, work allocation, and problem resolution; and
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Proactively identify and implement opportunities to streamline administrative processes and improve efficiency to support business results.
What can you expect from us?
Our most important investment is in people. Upon eligibility, Raymond James Ltd offers a competitive compensation and benefits package. Our benefits range from Health Benefits, RRSP Matching Program, Employee Stock Purchase Plan, Paid Time Off, Volunteer Days, Discretionary Bonuses, Tuition Reimbursement and many more! We also support internal promotion and community involvement.
What do we expect from you?
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Extensive experience supporting C‑suite leaders in a complex, fast‑paced corporate environment.
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Experience in a broker dealer or law firm environment considered an asset.
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Communicate in professionally in English and French (verbal and written);
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Be a self-starter with the ability to work independently;
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Evaluate situations and anticipate implications and next steps;
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Pay attention to detail;
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Take the initiative to respond in an appropriate and timely manner; and
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Handle confidential information with tact and discretion.
We encourage our associates at all levels to:
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Grow professionally and inspire others to do the same
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Work with and through others to achieve desired outcomes
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Make prompt, pragmatic choices and act with the client in mind
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Take ownership and hold themselves and others accountable for delivering results that matter
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Contribute to the continuous evolution of the firm
Salary Range: $75,000 - 90,000 annually, in addition to competitive performance bonuses/incentives.
Actual compensation will be determined based on skills, experience, internal equity, and other job requirements.
This posting is for an existing vacancy.
At Raymond James – we honor, value, respect the uniqueness, experiences, and backgrounds of all of our Associates. When associates bring their best authentic self, our organization, clients and communities thrive, it is part of our people-first culture. The Company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.
Here at Raymond James we demonstrate our commitment to ensuring equal opportunities for all candidates. To request accommodations, candidates are instructed to contact Human Resources via email at [email protected]. By reaching out to this email address, candidates can communicate their specific requirements and discuss the necessary accommodations they may need to participate fully in the recruitment process.
We may use automated or AI-enabled tools to support parts of our recruitment and screening process, including screening, assessing or selecting applicants where applicable. These tools help us review applications efficiently, but they do not replace human decision-making.
Job Administrative & Support Services
Primary Location CA-ON-Toronto-Toronto
Organization CORPORATE
Schedule Full-time
Status Permanent Full-Time
