Salary: Market related
Reference: JOB-18442
We are seeking a highly organized and adaptable Administrative Assistant for a hands-on contract role (approximately 4–5 months) based in Sydney, Nova Scotia, supporting a motivated team within the provincial government.
This position supports a busy program area and will play a key role in ensuring the smooth delivery of administrative and client service functions, including permit processing, responding to inquiries, and providing front-line support.
Key Responsibilities for the Job:
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Prepare general correspondence, reports, and non-routine documents
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Schedule appointments and coordinate meetings
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Arrange travel and process related logistics
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Draft and edit correspondence
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Prepare and reconcile expense reports
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Maintain filing systems and records management processes
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Respond to inquiries and support front-line client service activities
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Perform other related administrative duties as assigned
Experience & Attributes for Success:
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Completion of a one-year post-secondary certificate or diploma in business or administrative studies (or a related commercial program)
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Minimum of three years of related administrative experience, an equivalent combination of training and experience will also be considered
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Strong organizational skills with the ability to manage multiple priorities and deadlines
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Professional, customer-service-oriented approach when dealing with the public and internal stakeholders
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Ability to handle confidential and sensitive information with discretion
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Strong interpersonal skills and a collaborative, team-focused attitude
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Proficiency with standard office software (e.g., Microsoft Office Suite)
If interested in this opportunity, please apply online by clicking the Apply Now button.
To learn more about similar opportunities, the local job market, or to discuss your career interests, please contact Josephine Dalrymple, Recruitment Consultant at [email protected].
Administrative Staffing is a specialist recruitment company focusing exclusively on the placement of administrative professionals. We offer candidates a wide range of job opportunities, current knowledge of the employment market, and a commitment to ensuring best “fit” with every placement. To view more job opportunities or for more information on Administrative Staffing please visit us at www.administrativestaffing.ca.
Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.
We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.
Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.
