Element Forensic Engineering’s mission is to provide all encompassing industry leading services, innovative solutions, and collaborative support, at an exceptional value.
We are dedicated to:
- Conduct ourselves with a commitment to social responsibility.
- Be positive, helpful, and available.
- Deliver high quality products with exemplary timelines.
- Lead, not compete.
Position Overview:
The Municipal Permits Administrator role provides essential support to the administrative of the Permit Technical division and contributes to the efficient operation of the engineering projects. The individual is committed to accuracy in handling a range of administrative tasks geared toward timely, and accurate obtaining of the required permits.
Key Responsibilities:
- Providing administrative support to the department as needed. Administrative support may include but not limited to:
-Continuous follow-up on permit progress via emails and calls.
-The co-ordination and collection of permit application related information.
-Application of permits with various municipal agencies (including electronically and
travelling to the municipal offices).
-Act as a point of contact between municipal agencies, clients, building owners, and
our office to share required permit information.
-Coordinating with municipalities for emergency permits.
-Record, maintain and collect permits as issued.
-Ensure compliance with municipality operating standards and company
expectations.
-Enter permit information and dates into project files.
-Coordinate internal permit audits and proactively follow-up.
- Maintain strict confidentiality and handle sensitive information with professionalism.
- Demonstrate flexibility in assignments and adapt to evolving departmental needs.
- Work with team members and manage time to consistently meet strict deadlines.
- Participate in cross functional training with the Coordination Team.
- Embody and promote the values of Element, acting as a brand ambassador for the organization.
- Any other duties needed to help drive our Vision, fulfill our Mission, and abide by our Organization’s Values.
Qualifications:
- Education: Diploma in Business Administration or Office Administration, or a related area.
- Experience:
-2+ years of office experience, preferably in a fast paced administrative or coordination role.
-Previous permit experience is an asset.
-Proficient in Microsoft Office Suite. (Word, Excel, Outlook).
-Experience with project management software (Celoxis) is an asset.
-Ability to handle confidential information with discretion.
-Proactive in identifying areas for improvement.
-Able to work independently, demonstrating strong problem-solving skills and resourcefulness.
-Self-disciplined to meet independent deadlines.
-Collaborative team player with a willingness to support colleagues.
-Exceptional verbal and written communication skills, with the ability to effectively communicate complex technical information to both internal and external stakeholders.
Work Location: Office based in Burlington, Ontario, travel to the municipal offices as required.
Pay: $55,000.00-$60,000.00 per year
Benefits:
- Company events
- Dental care
- Discounted or free food
- On-site parking
- RRSP match
Application question(s):
- Do you have experience coordinating or administering building permits, municipal permits, or regulatory submissions? Please explain.
- Do you have experience managing multiple deadlines and competing priorities in a fast-paced office environment? Please explain.
- Are you proficient in Microsoft Office Suite, including Word, Excel, and Outlook?
- Do you have experience using project management or task tracking software (e.g. Celoxis, or similar tools)?
Education:
Experience:
- Administrative: 2 years (required)
Location:
- Burlington, ON L7L 6A4 (preferred)
Work Location: In person
