Are you a highly organized professional with strong interpersonal skills and a background in administrative and clerical support? If so, consider this exciting opportunity! Bring your expertise and make a meaningful impact in a dynamic and collaborative environment.
Note: This position will require you to work from 615 James St S., Thunder Bay, Ontario, 5-days a week.
As a member of this highly effective team, you will:
- receive and reconcile invoices for various construction and maintenance programs.
- provide information to staff on payment and contract administration policies and procedures.
- monitor expenditures to ensure sufficient funds are available.
- maintain operations office inventories of assets.
- provide support to Maintenance Coordinators and Superintendents to ensure the maintenance inventory management procedures are followed
- provide administrative support in day-to-day activities (e.g., arranging meetings)
You have:
- knowledge of administrative and financial processes and procedures
- knowledge of financial systems to reconcile expenditures, and process payments
- knowledge of contract administration procedures for payment verification
You have:
- organizational, analytical and problem solving skills.
- research skills to gather data and information.
- mathematical skills to verify invoices for accuracy.
- computer skills including knowledge of word processing, spreadsheets and database.
You can:
- respond to requests from internal/external clients with tact and diplomacy.
- prepare written responses for information and financial requests.
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy
The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:
- a career that can grow across ministries and job functions
- flexible learning and developmental opportunities, including education and mentorship programs
- many employee networks offering support for and education about underrepresented groups
This role comes with a comprehensive compensation and benefits package that includes:
- a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
- group health, dental, life and disability benefits
- a range of vacation and leave options
- an Employee and Family Assistance Program, which provides confidential counseling services
