Job Overview
We are seeking a highly organized and proactive Executive Assistant to support our team. This role involves managing schedules, coordinating communications, and handling administrative tasks to ensure smooth daily operations. The ideal candidate will possess strong clerical skills, excellent communication abilities, and proficiency with various office software. This position offers an engaging environment where attention to detail and professionalism are essential for success. Your own vehicle to get to and from work is a must as we are not on a public transit route. Candidates must possess strong English language proficiency (both written and verbal) to perform the daily responsibilities of this position.
Responsibilities
- Manage and maintain executive calendars using Microsoft Outlook.
- Schedule appointments, meetings, and travel arrangements efficiently.
- Prepare, proofread, and distribute correspondence.
- Handle incoming calls via multi-line phone systems with professional phone etiquette.
- Assist with bookkeeping tasks such as follow up phone calls for A/R, mailing invoices and taking credit card payments.
- Maintain organized filing systems both digitally and physically.
- Support front desk duties including greeting visitors and managing office supplies.
- Provide exceptional customer service to internal teams and external clients.
- Perform general clerical tasks such as photocopying, filing, and mailing.
- Proven experience in an administrative or clerical role, preferably as an Office Assistant or Executive Assistant.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams)
- Excellent typing skills and attention to detail for proofreading and data entry tasks.
- Familiarity with front desk operations.
- Exceptional communication skills, including professional phone etiquette.
- Office experience that demonstrates reliability, discretion, and professionalism.
- Ability to handle confidential information discreetly. This position is integral to maintaining efficient office operations and supporting leadership in achieving organizational goals through effective administrative support.
Pay: $45,000.00-$50,000.00 per year
Benefits:
- Casual dress
- On-site parking
Application question(s):
- Do you have your own vehicle for transportation to and from work?
Work Location: In person
