Job Overview
We are seeking a detail-oriented and organized Office Admin to join our team. The ideal candidate will be responsible for managing administrative tasks, providing excellent customer service, and ensuring the smooth operation of our office. This role requires strong computer skills, proficiency in office software, and the ability to handle multiple responsibilities efficiently. Experience in medical or dental offices is a plus, but we welcome candidates with a solid background in clerical and administrative support. The Office Admin will serve as the first point of contact for clients and staff, maintaining professionalism and excellent communication at all times.
Duties
- Manage front desk operations, including greeting visitors and answering multi-line phone systems with professional phone etiquette
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
- Handle filing, document proofreading, and organization of office supplies and files
- Provide customer support by addressing inquiries promptly and professionally
- Assist with bookkeeping tasks such as invoicing and basic financial record keeping
- Support administrative functions including scheduling appointments, managing calendars, and coordinating meetings
- Maintain a clean and organized work environment to enhance office efficiency
- Support medical or dental office operations if applicable, including patient check-in/out and appointment scheduling
Experience
- Prior office experience is required; experience in medical or dental offices is highly desirable
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Gmail, Calendar)
- Familiarity with QuickBooks or other bookkeeping software is preferred
- Strong computer skills with the ability to perform data entry accurately
- Excellent organizational skills with attention to detail for proofreading and filing tasks
- Experience handling multi-line phone systems and providing exceptional customer service
- Knowledge of clerical procedures such as typing, filing, and maintaining records
- Previous experience in customer support or front desk roles is advantageous
- Ability to work independently with minimal supervision while managing multiple priorities effectively
Pay: $17.60-$18.00 per hour
Benefits:
Work Location: In person
