The Department of Anesthesia is pleased to invite applications for the position as Financial Coordinator. This role offers an excellent opportunity for an experienced administrative professional to contribute in a key financial and administrative support capacity within our department.
Our greatest strength is our people. Together, we strive for excellence in clinical anesthesia, critical care, pain medicine, research, and education. The successful candidate will play an integral role in supporting these efforts through effective financial coordination and collaboration.
The Department of Anesthesia works across all disciplines, partnering with departments within the Faculty of Health Sciences and hospital sites across Hamilton and our regional campuses. We offer three specialty residency programs, nine clinical fellowships, and welcome over 200 undergraduate medical students annually to our clerkship program. In addition, we support international outreach through MacGLOBAS and initiatives in Guyana, Haiti, and Uganda to advance global education.
In this role, the Financial Coordinator will provide essential financial and administrative support to maintain the integrity and efficiency of financial operations within the department’s academic, clinical, and research programs. The successful candidate will coordinate and process financial transactions, monitor budgets, and ensure compliance with university policies. Additional responsibilities include analyzing and reconciling accounts, preparing reports, and advising colleagues on financial practices. This position offers an excellent opportunity for professional growth, allowing the successful applicant to deepen their financial expertise and gain experience in a dynamic academic environment.
Duties and Responsibilities
- Coordinate the collection, verification, analysis, and reporting of financial data.
- Interpret and communicate applicable financial policies, procedures, and guidelines to others.
- Ensure that the appropriate taxes are paid and rebates received for each invoice.
- Develop and deliver training and information sessions.
- Monitor cheque requisitions to ensure compliance with relevant policies.
- Analyze data and assess for reasonableness.
- Maintain budgets in the system and make adjustments to budgets and currency throughout the fiscal year.
- Exercise appropriate controls, monitor, and reconcile accounts.
- Write a variety of documents and reports such as procedure manuals, accounting reports, and financial statements.
- Perform various analyses for review.
- Generate reports and account statements and review for accuracy.
- Provide guidance to others on relevant accounting procedures and the use of financial systems.
- Calculate, prepare, and issue invoices, cheques, account statements, and other financial statements according to established procedures.
- Receive, send, sort, verify, process, and prepare various documents such as travel and expense reports, non-po vouchers, invoices, journal entries, purchase requisitions, p-card transactions, receivables, and payables.
- Process, verify, and balance financial records and business transactions, such as accounts payable and accounts receivable.
- Participate in the monitoring and reconciliation of accounts and investigate discrepancies using established procedures.
- Update, maintain, and verify information in a variety of spreadsheets and databases.
- Balance and control cash receipts, including floats, petty cash, and cheques.
- Assist with internal and external audits by preparing audit files and responding to auditor inquiries.
- Apply standard mathematical skills such as calculations, formulas, and equations to perform a variety of calculations.
- Create spreadsheets including formulas and equations.
- Answer complex inquiries via telephone, email, and in person that are specific in nature and require a specialized knowledge of policies and procedures.
- Maintain filing systems, both electronic and hard copy.
Maintain confidentiality of user information.
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Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.
