Job Summary
We’re a boutique residential architecture firm known for thoughtful design and long-standing client relationships. As we grow, we’re looking for a sharp, highly organized Executive Assistant and Office Manager to be the operational backbone of our studio — supporting our founding principal and keeping the day-to-day running smoothly so our design team can focus on what they do best.
This is a wide-ranging role that combines traditional EA responsibilities with hands-on office management. You’ll sit at the centre of the firm, working closely with leadership, clients, and project teams alike.
Duties
- Manage and maintain principals calendar, travel and correspondence using Microsoft Outlook Calendar
- Handle incoming calls with professional phone etiquette and direct inquiries appropriately.
- Onboard new clients and serve as a first point of contact that welcomes visitors to the office
- Prepare new project proposals
- Perform data entry, filing, and document proofreading to ensure accuracy and organization of company records.
- Utilize QuickBooks for bookkeeping tasks, invoicing, and financial record keeping.
- Coordinate meetings, schedule appointments, and organize company events.
- Manage office supplies
- Provide exceptional customer service by addressing client inquiries promptly and professionally.
- Support administrative projects as needed to improve office efficiency and workflow.
Qualifications
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Some experience in QuickBooks and basic bookkeeping functions
- Strong organizational skills with the ability to multitask effectively in a fast-paced setting.
- Willingness to work with AI tools in day-to-day work flow
- Demonstrated customer service skills with professional phone etiquette.
This position offers an engaging environment where your organizational talents will be valued as you support our team’s success through efficient administrative management.
Pay: From $25.00 per hour
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
- Paid time off
Work Location: In person
