Sales Operations CoordinatorEquipment Finance | Oakville, Ontario
Salary: $48,000–$68,000 per year, based on experience and qualifications, plus performance bonus opportunities.
Seaton Capital is one of Canada's leading independent equipment finance brokerages, specializing in transportation, construction, and heavy equipment financing across Canada.
We're looking for a highly organized Sales Operations Coordinator to become the operational backbone of our sales team. This is not a receptionist or general administrative role. You'll coordinate multiple transactions simultaneously, support our sales team, communicate with lenders and clients, and ensure deals move efficiently from application to funding.
If you thrive in a fast-paced environment, enjoy multitasking, and take pride in keeping complex transactions organized, we'd like to meet you.
Key Responsibilities
Working directly with the President and Sales Team, you will:
- Prepare professional credit submissions for banks and equipment finance companies
- Review applications for completeness before submission
- Prepare concise approval summaries outlining lender terms and conditions
- Coordinate DocuSign packages and client documentation
- Build and organize funding and audit packages
- Manage lender conditions, outstanding deficiencies, and document follow-up
- Prepare, merge, organize, and edit PDF packages using Adobe Acrobat Pro
- Maintain accurate CRM records throughout the transaction lifecycle
- Respond to customer service requests from clients, vendors, and lenders
- Coordinate with lenders, insurance companies, vendors, solicitors, and internal staff
- Assist with funding and post-funding documentation
- Prioritize multiple active transactions while ensuring deadlines are met
- Provide administrative and operational support to the President and Sales Team
What We're Looking For
The ideal candidate is someone who naturally loves organization.
You enjoy keeping everything in order, following processes, and making sure nothing falls through the cracks. You're comfortable managing multiple priorities, switching between tasks, and producing accurate work under pressure.
This role is best suited for someone who enjoys working in a fast-paced environment, can confidently manage 30+ active files simultaneously, and takes pride in keeping transactions moving from application through funding.
Qualifications & SkillsRequired
- Exceptional organizational and time management skills
- Strong multitasking and prioritization abilities
- Professional written and verbal communication skills
- Intermediate to Advanced Microsoft Office (Word, Excel, Outlook)
- Experience using Adobe Acrobat Pro to edit, merge, and organize PDF documents
- Experience using DocuSign
- Strong computer skills and accurate data entry
- Typing speed of 50+ words per minute preferred
- Excellent attention to detail
- Professional telephone and customer service skills
- Ability to work independently while managing competing priorities
Preferred
- Experience in equipment finance, commercial lending, banking, leasing, or financial services
- Experience using CRM software
- Ability to review credit applications and supporting financial documentation
- Punjabi speaking is an asset
The Right Person Is
- Highly organized
- Calm under pressure
- Professional and dependable
- Detail-oriented
- Self-motivated
- A quick learner
- Able to think ahead and solve problems proactively
- Comfortable handling confidential information
- Takes ownership of their work and follows tasks through to completion
- Enjoys working in a collaborative, high-performance environment
What We Offer
- Competitive salary based on experience
- Performance bonus opportunities
- Paid training and ongoing development
- Career advancement opportunities
- Supportive, high-performing team
- Paid vacation
- On-site parking
Schedule
- Full-time, Permanent
- Monday to Friday
- In-office position located in Oakville, Ontario
This is a deadline-driven role. Occasional flexibility to work outside regular business hours may be required to support time-sensitive client requests and funding deadlines.
Pay: $48,000.00-$68,000.00 per year
Benefits:
- On-site parking
- Paid time off
Application question(s):
- To be considered, please submit your resume along with a brief cover letter (200 words or less) answering the following question:
Describe a time when you successfully managed multiple competing priorities while maintaining accuracy and meeting deadlines. What was your approach, and what was the outcome?
Applications submitted without a cover letter may not be considered.
- What is your approximate typing speed (words per minute)?
Work Location: In person
