Bookkeeper at Recycling Alternative
Job Description:
The Bookkeeper reports to and works closely with the Sr. Accounting Manager to support the accounting and reporting functions for two companies, Recycling Alternative and Terraforma Systems.
The position includes reconciling the Payables and Receivables receipts, processing monthly billing (regular and special accounts) and outgoing (recycling) materials revenues. This position requires an understanding of both Payables and Receivables with the ability to support and assist our part time Staff Accountant as required.
An understanding of our company’s logistics and materials processing operations, which include multi-vendor and multi-site locations, is integral to the accounting functions of our operations and major accounts, and is a crucial component in the company’s month-to-month accounting, billing and cash flow functions.
This position also supports the accounting functions for our growing sister company Terraforma Systems, innovators in Vancouver’s circular economy.
Ability to plan and handle accounting tasks with a high level of attention to detail, coupled with excellent communication skills are key to succeeding in this role. This position has the potential to grow in this role. Recycling Alternative supports development of professional accounting practices.
Duties and Responsibilities
Accounts Payable Duties:
- Manage the daily processing of vendor bills and expense transactions, including sourcing approvals and coding invoices in our system, in a timely manner;
- Reviewing, coding, obtaining approvals, to reconcile purchase orders, using Hubdoc invoice processing & receipt management software;
- Post payments and other bank activity to the system to assist with timely and accurate bank reconciliations across all four entities;
- Manage corporate vendor payments;
- Scheduling of orders on a weekly basis in the company payment platform;
- Process and reconcile a high volume of corporate credit card transactions;
- Manage intercompany transactions;
- Manage the payment of bills and credit notes in a timely manner;
- Manage our vendor balances and statements, and respond to vendor inquiries;
- Managing vendor details in the companies payments platforms;
- Provide the Operations team and Account Managers for both companies, with assistance in recording and tracking systems for P.O’s, material processing and weight reports, vehicle fuel and mileage, operations budgeting, in order to understand efficiencies, account balances, cost performance opportunities within departments in relation to budget adherence and performance (with support from the Sr. Accounting Manager as required).
Accounts Receivable Duties:
- Process billing, with our part-time Staff Accountant, for our client accounts through the company’s two principal software platforms: Xero - our company accounting platform; and Trux - our logistics, routing, customer service and billing platform;
- Manage day-to-day interactions with clients via phone inquiries and email;
- Process customer credit card payments via the company software;
- Work with the Account Management/Customer Service team to lead and reconcile major accounts within the two software platforms, which produce invoices and track receivables;
- Reconcile customer accounts for our two businesses from customer receipts (cheques, credit card, EFT, e-Transfers) in TRUX and Xero;
- Work with Account Managers and Customer Service to execute Credit Control , providing reports on overdue accounts
Administrative functions:
- Billing preparation – help define and implement departmental procedures, data entry and tracking related to monthly client billing;
- Documentation – tracking, filing and maintaining company documentations related to our respective group of companies to meet their reporting requirements;
- Working with the Sr. Accountant to provide insight and review documents in preparation for our outside accountants, annual filings and reviews;
- Liaising with our Sr. Accounting Manager to perform monthly and quarterly P & L reports for discussion with the company owners;
Requirements:
- A passion for accounting, recycling, and the environment
- Experience with Xero, Hubdoc - and TRUX logistics software an asset but not required
- Ability with, and aptitude for learning new software
- Above average Excel skills/Google Sheets
- 2/3+ years’ experience in accounting, bookkeeping or similar administrative position
- Enjoying working as part of a team, & contributing to goals and performance of the various departments within our organization
Please submit a cover letter to accompany your resume
Wage commensurate with experience, skill-set and knowledge
Please note, we will only be contacting eligible candidates for interviews
Initial interviews will be conducted by video calls
Job Types: Full-time, Permanent
Pay: $43,000.00-$46,000.00 per year
Benefits:
- Casual dress
- Commuter benefits
- Company events
- Dental care
- Extended health care
- Vision care
Experience:
- Accounting: 2 years (required)
Work Location: In person
