We are looking for a Legal Secretary to support a busy legal team in Vaughan, Ontario. This Long-term Contract position is suited to someone who can keep legal files organized, coordinate schedules, and prepare documentation with accuracy in a fast-paced environment. The successful candidate will play an important role in supporting litigation-related activities and maintaining efficient administrative operations within the legal department.
Responsibilities:
- Prepare, format, and revise legal correspondence, court materials, and other documentation with a high level of accuracy.
- Manage calendars, arrange meetings, and track important deadlines to support legal matters and day-to-day workflow.
- Maintain organized physical and electronic files using case management and legal document systems.
- Assist with the preparation, filing, scanning, photocopying, and distribution of pleadings and related legal records.
- Support litigation activities by coordinating documents, monitoring timelines, and helping ensure procedural requirements are met.
- Use legal and administrative software such as Aderant, CompuLaw, Adobe Acrobat, and other case management tools to complete assigned tasks.
- Retrieve and review property or registry-related information through systems such as ACRIS when required.
- Provide general administrative support to the legal department, including handling incoming documents and responding to routine internal requests.
- Previous experience in a Legal Secretary or similar legal administrative position.
- Strong working knowledge of litigation documentation, including pleadings and related court materials.
- Proficiency with legal technology and software, including Aderant, CompuLaw, Adobe Acrobat, and case management systems.
- Experience with calendar coordination and deadline tracking in a legal environment.
- Ability to scan, copy, organize, and manage a high volume of legal documents efficiently.
- Familiarity with ACRIS or similar registry search tools is considered an asset.
- Excellent attention to detail, time management, and written communication skills.
- Ability to work independently while supporting multiple priorities in a legal setting.
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