Position Overview:
Seeking a Personal Assistant for a family based in Port Dover. The successful applicant will represent the family and provide operational support for their personal lives across a portfolio of properties and projects. This position works closely with the principals to manage daily schedules, correspondences, and special projects. This position is full time, Monday through Friday, and will be based out of the primary residence in Port Dover. For the right person, a hybrid position will be considered.
Candidate Profile:
You’re able to exercise good judgement in a diversity of situations, with strong written and verbal communication skills. Excellent organizational ability is a priority, not only administratively but within the residences. You should have strong interpersonal skills and be able to manage a wide variety of personalities whatever the situation. The ability to juggle competing priorities in a fast-paced environment is vital for your success in this role. You have a ‘do what it takes attitude’ and are ready to provide hands-on support as needed. You are a truly dedicated candidate with no competing obligations looking to devote yourself to your next long-term role.
Primary Responsibilities:
- Calendar & Schedule Management: Coordinate personal and professional appointments, travel itineraries, and family events.
- Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and concierge services.
- Household & Vendor Management: Liaise with household staff, contractors, and service providers to ensure smooth operations for all household mechanical systems, HVAC, plumbing, equipment, and fixtures.
- Personal Errands & Lifestyle Support: Handle shopping, reservations, gifting, and other personal tasks as needed.
- Business Support: Assist with administrative tasks related to family-owned businesses, including document preparation, meeting coordination, and communication.
- Event Planning: Organize and coordinate private and business events, includingparties, dinners, meetings, and special occasions.
- Financial Tracking: Manage expense reports, reconcile receipts, and coordinate with accountants as required.
- Confidentiality & Discretion: Manage sensitive matters with a high level of confidentiality and discretion.
Applicant Qualities:
- Post-secondary education or a university degree is preferred
- A valid driver’s license with reliable access to a reliable vehicle
- Minimum 5 years of experience working as a personal assistant, estate manager, or a house manager required
- Familiarity and comfort with digital management, tracking, modeling, and writing tools
- Ability to communicate effectively and professionally
- Able to travel to the U.S. without a visa if needed
- Must possess excellent time management skills, be punctual, courteous, possess keen attention to detail and follow through on all projects assigned
- Must maintain privacy and confidentiality at all times, exercise diplomacy, discretion and respect appropriate boundaries
Pay: $100,000.00-$125,000.00 per year
Work Location: In person
