Position Title
Finance & Administration Officer
Department/Unit
Dallaire Institute for Children, Peace and Security
Location
Halifax, Nova Scotia, Canada
Employee Group
Grant-Paid (PSAC Local 86001)
Duration of Contract (if applicable)
1 year
Employment Type
Full Time
Full-time Equivalency (FTE)
1.0
Salary
$47,844 - $60,567 per annum based on 35 hours per week
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
The Roméo Dallaire Child Soldiers Initiative (Dallaire Initiative) was established in 2007 by retired Lieutenant-General the Honourable Roméo Dallaire, former Force Commander of the United Nations Assistance Mission for Rwanda (UNAMIR). Our mission is to develop new strategies and tactics to progressively end the recruitment and use of children as soldiers worldwide. As of April 2020, the Dallaire Initiative has now become the Dallaire Institute for Children, Peace and Security. Reporting to the Deputy Director Finance and Administration, the Finance and Admin Officerwill provide financial and administrative support in the day-to-day running of the Dallaire Institute’s Finance Department and Grant Department.
Key Responsibilities
- Process invoices, expense claims, procurement requests, and other financial documentation in accordance with established policies and procedures.
- Assist with account reconciliations, budget tracking, timesheet reviews, and the accurate allocation of expenses to funding sources.
- Support field offices by reviewing financial information, maintaining records, and responding to routine finance-related inquiries.
- Contribute to the preparation of financial reports, donor reports, audit documentation, and other reporting requirements.
- Provide administrative and operational support for procurement, payment processing, and financial record-keeping activities.
- Maintain accurate financial documentation and support continuous improvement of finance processes while ensuring compliance with organizational standards and guidelines.
Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications
- Diploma in a finance, accounting, or business administration related field, plus a minimum of two years’ of relevant experience (or an equivalent combination of training and experience).
- Experience managing budgets and coordinating financial and administrative activities in a fast-paced environment.
- Strong organizational skills with the ability to prioritize competing demands, meet deadlines, and work independently.
- Advanced proficiency in Microsoft Excel and other business applications used for financial reporting and analysis.
- Demonstrated ability to work collaboratively within multicultural, multilingual, and multidisciplinary teams, both in-person and remotely.
- Excellent written and verbal communication skills, including fluency in English and Spanish.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s
core and
leadership competencies, in particular:
- Self-Awareness & Professionalism
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a voluntary RRSP, health and dental plans, a wellness allowance, an employee and family assistance program and a tuition assistance program.
Application Consideration
Non-probationary bargaining unit employees (PSAC Local 86001) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.
Full-time students currently enrolled at an educational institution are not eligible for regular Grant-Paid positions.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.
If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.
