Fil-Trek Corporation is a leading manufacturer of industrial filtration equipment for customers around the globe. Our products are designed and manufactured at our Cambridge, ON facility.
Position Summary
We are currently seeking an experienced Accounts Receivable Clerk/Administrative Assistant to join our team on a 6–8 month maternity leave coverage contract. This position is ideal for a detail-oriented professional with strong organizational and administrative skills who enjoys working in a fast-paced manufacturing environment.
This dual role position involves managing the companies receivables, ensuring timely payments, maintaining accurate financial record, and supporting office operations with administrative tasks. The ideal candidate will be adept at multitasking and possess excellent communication and organizational skills.
Duties & Responsibilities (AR)
- Generate and issue customer invoices based on sales order and delivery confirmations.
- Track incoming payments and post them to appropriate customer accounts.
- Monitor aging reports and follow up on past-due accounts.
- Communicate with customers regarding billing inquires, discrepancies and payment arrangements.
- Collaborate with sales and customer service teams to resolve invoice-relates issues.
- Prepare regular AR reports for management
Duties & Responsibilities (Admin & Office Support)
- Answer and direct phone calls; greet visitors in a professional manner
- Maintain office supplies inventory and place orders when necessary
- Organize files and documents, both electronically and in hard copy.
- Process accounts payable invoices into EPR system.
- Support to general office staff as needed.
- Handle incoming and outgoing mail and packages.
- Maintain a clean and organized office environment.
- Support finance with data entry and clerical tasks as needed.
Required Qualifications
- High School diploma or equivalent; post-secondary education in accounting or office administration is a plus.
- 2+ year of experience in accounts receivable, administrative, or similar role.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Familiarity with accounting software (e.g., Quickbooks, Sage or equivalent).
- Excellent attention to detail and accuracy
- Strong communication and interpersonal skills.
- Ability to manage time effectively and prioritize tasks.
- Capable of handling confidential information with discretion.
Preferred Qualifications
- Experience in a manufacturing or industrial business environment
- Working knowledge of EPR systems.
- Basic understanding of bookkeeping and financial processes.
Working Conditions
- Full-time, on-site position (Mon-Fri)
- Office environment with occasional need to interact with production or logistics staff.
Job Types: Full-time, Fixed term contract
Contract length: 6-8 months
Pay: $22.00-$24.00 per hour
Benefits:
- Dental care
- Extended health care
- Life insurance
- RRSP match
- Vision care
Ability to commute/relocate:
- Cambridge, ON N1R 1B3: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have experience with ERP systems?
Education:
- Secondary School (preferred)
Experience:
- Administrative Assistant: 2 years (required)
- Accounts receivable: 2 years (required)
Language:
Work Location: In person
