Position Overview:
We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our team. The Accounts Payable Specialist will be responsible for managing all aspects of the accounts payable process for our group of companies consisting of three entities. This role requires strong organizational skills, attention to detail, and the ability to work effectively with vendors and internal teams.
Key Responsibilities:
- Review and verify invoices for accuracy and proper authorization.
- Enter invoices into Sage 100 Contractor for payment processing.
- Match purchase orders, receiving documents, and invoices.
- Prepare and process electronic transfers and payments.
- Schedule and prepare checks, ensuring all payments are sent on time.
- Reconcile accounts payable transactions.
- Credit card and fuel card reconciliation
- Communicate with vendors to resolve any discrepancies or issues.
- Maintain vendor files and update vendor information as necessary.
- Respond to vendor inquiries and provide payment status information.
- Generate accounts payable reports and maintain accurate records.
- Assist in month-end closing and financial reporting.
- Ensure compliance with company policies and procedures.
- Assist in the development and implementation of accounts payable policies and procedures.
- Conduct periodic audits to ensure accuracy and compliance.
- Work closely with the accounting team to support overall financial operations.
- Assist with other accounting and administrative tasks as needed.
- Provide support during audits and other financial reviews.
- Other duties as assigned
Skills Required:
- Proficiency in Sage 100 Contractor Desktop software an asset.
- Strong understanding of accounts payable processes and procedures.
- Excellent organizational and time management skills.
- Attention to detail and accuracy in data entry and record-keeping.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
Qualifications:
- Post-secondary education in accounting, finance, or a related field.
- Minimum of 3 years’ experience in accounts payable, preferably in the construction industry.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Knowledge of Canadian tax regulations and compliance requirements.
- Familiarity with general ledger accounting.
Working Conditions:
- This position is office-based.
- Must be able to work under tight deadlines and manage multiple tasks simultaneously.
If you believe you're a great fit for this role, please click "Apply with Indeed" to submit your application.
Please note that resumes will not be accepted in person at our office or over the phone. Only applicants selected to move forward in the interview process will be contacted.
Job Type: Full-time
Pay: $28.00-$35.00 per hour
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- RRSP match
- Vision care
Flexible language requirement:
Application question(s):
- What are your wage expectations?
Experience:
- Accounts Payable : 1 year (preferred)
- Account reconciliation: 1 year (preferred)
Work Location: In person
