Job Overview
We are seeking a detail-oriented and highly organized Project Coordinator to join our construction management team. The ideal candidate will play a vital role in supporting production of project safely, within budget, with the allotted scheduled timelines, and to excellent quality standards.
This role is for a new vacancy in the organisation and is being actively recruited for.
Key Responsibilities
- Prepare and maintain communications and documentation with construction
- subtrades
- Timely placement of orders to maintain inventory of required site material
- Follow up on all tasks and ensure reminders are sent
- Create and maintain project logs
- Assist in coordinating municipal inspections
- Schedule subtrade meetings and Safety Toolbox Talks
- Prepare and distribute all meeting minutes, Job Hazard Assessment Reports, Safety Tool Box Talks, site progress photos, siltation control reports
- Receive, examine and process documentation, ensuring accuracy and timeliness
- for distribution to other departments
- Track, sort and distribute all paperwork to and from Head Office
- Answer phones, reply to emails, order and receive
- material/supplies, data entry, photocopying and filing
- Provide administrative and clerical support to the Site Supervisor as required
- Prepare and code purchase orders
- Maintain a clean and organized site office environment
- Administer weekly payroll of field staff
- Assist Trade Partners with respect to extras, drawings, completions, and building
- supplies
- Maintain the construction schedule
- Schedule building inspections
- Schedule third party inspections
- Schedule deliveries of materials for trades
- Update HCSSweb daily log
- Input submittals in HCSSweb as received
- Set up office filing system.
- Order all site supplies as required for site, trades and office
- Receive all deliveries and notify appropriate supervisor, trade, or employee
- Receive all building inspectors and have paperwork ready and notify appropriate
- supervisor, trade or employee via Text or Call
- Prepare paperwork for appropriate staff.
- Take minutes of meetings and distribute, as necessary.
- Conduct toolbox talks if required
- Prepare and maintain pour break schedule as well as third party concrete testing
- Book any necessary training for employees
- Ensure drawings are up to date
- Markup drawings in Procore or manually if needed
Qualifications
- Proven experience in construction or civil engineering projects with a focus on project coordination or management is an asset
- Strong clerical and administrative skills including proficiency with Office 365 suite of programs
- HCSSweb knowledge is an asset
- Basic knowledge of safety regulations including OHSA, WHMIS
- Demonstrated skills with planning, organization, and the ability to multitask, as well as leadership and supervisory skills
- Ability to problem solve in an effective manner
- Valid Driver’s License and Vehicle
Compliance & Transparency
In accordance with Ontario’s pay transparency requirements, interviewed candidates will be informed when they are no longer under consideration for this position. Communication regarding application status may be provided through email or through your online applicant profile (if applicable).
Use of Artificial Intelligence
We may use artificial intelligence tools to assist in screening and assessing applications for this role. All hiring decisions are made by our internal team.
We thank all applicants for their interest; only those selected for an interview will be contacted.
We are committed to fostering an inclusive and equitable workplace, free of bias and discrimination, where everyone feels valued, respected, and supported. We will provide reasonable accommodation to applicants with disabilities where feasible.
We are committed to providing reasonable accommodation for people with disabilities. If you require accommodation, we will work with you to meet your needs in all stages of the hiring process.
Pay: $50,000.00-$65,000.00 per year
Benefits:
- Extended health care
- Life insurance
Application question(s):
- Do you have experience using HCSS Web?
- Do you have a valid G license and a vehicle ?
Experience:
- Project coordination: 1 year (preferred)
Work Location: In person
