About Us
Big City Realty is a growing real estate brokerage and property management company serving the Greater Toronto Area. We specialize in residential sales, leasing, and professional property management.
We are seeking a highly organized and motivated Administrative Assistant to join our team on a 6-month contract. This role will provide administrative support across several areas of the business, including property management, residential lease-up projects, brokerage operations, and front desk administration.
This is an excellent opportunity for someone looking to gain valuable experience in the real estate industry while working in a fast-paced and collaborative environment. There may be an opportunity for the contract to be extended or become permanent based on business needs and performance.
Responsibilities
Property Management
- Respond to tenant and owner inquiries
- Coordinate maintenance requests with contractors
- Prepare notices, correspondence, and lease documents
- Maintain tenant files and administrative records
- Schedule inspections and contractor appointments
- Follow up on repairs and work orders
Leasing Operations
Support the lease-up of new residential rental communities by:
- Responding to rental inquiries
- Booking showings
- Preparing lease packages
- Processing rental applications
- Updating availability and leasing records
- Supporting the leasing team with day-to-day administration
Brokerage Administration
- Prepare and organize real estate documents
- Assist with transaction files
- Maintain digital filing systems
- Scan, print, and organize paperwork
- Support the Broker of Record and management team
- General office administration
Front Desk
- Welcome clients and visitors
- Answer incoming telephone calls
- Respond to general email inquiries
- Schedule appointments
- Receive deliveries
- Help maintain a professional and organized office
Qualifications
We're looking for someone who:
- Has exceptional organizational skills and attention to detail
- Is professional, dependable, and takes initiative
- Has excellent written and verbal communication skills
- Is comfortable working in a fast-paced environment
- Can prioritize multiple tasks and deadlines
- Works well independently and as part of a team
- Has strong customer service skills
Preferred Qualifications
Experience in one or more of the following is considered an asset:
- Property management
- Real estate brokerage
- Leasing
- Office administration
- Customer service
Technical Skills
- Microsoft Office (Word, Excel, Outlook)
- Google Workspace
- Strong computer and organizational skills
- Ability to learn new software quickly
What We Offer
- 6-month contract position
- Opportunity to gain experience in multiple areas of the real estate industry
- Friendly and supportive team environment
- Professional growth and hands-on learning
- Potential opportunity for extension or permanent employment
Job Type: Contract
Contract length: 6 months
Pay: $17.60-$26.69 per hour
Application question(s):
- Do you have experience in property management or real estate?
- Are you available to work occasional evenings or weekends when required?
- Do you have experience using Microsoft Excel ?
- Do you have reliable transportation to our Markham or Toronto offices?
