Title: Project Coordinator
Department: Project Management Office
Hours of Work: Temporary Full-Time Position (approx. 10 months; March 31, 2027))
Salary: $76,681.80 - $92,018.55
Union: Non-Union
Location: Kingston General Hospital Site
PRIMARY FUNCTION
Reporting within the Project Management Office (PMO), the Project Coordinator provides oversight and delivery coordination support for the Technology Services workstream in the CIO portfolio. You will help keep Technology Services–supported projects organized and moving forward by coordinating schedules and meetings, maintaining project documentation (actions, decisions, risks/issues/dependencies), and supporting clear communication between technical teams, vendors, and operational interest holders. The portfolio may include initiatives such as network switch replacements, preventative maintenance programs for large volumes of end-user devices, and coordination of technology activities that align with or support related projects (e.g., construction projects with technology requirements). This is a coordination and oversight role—hands-on technical build/configuration is not required.
RESPONSIBILITIES & DUTIES INCLUDE:
Under the guidance of the Director, Project Management, the Project Coordinator will:
- Support the initiation, planning, execution, monitoring, and closing of projects and initiatives led by the PMO
- Provide coordination support for assigned Technology Services initiatives and projects (e.g., devices/hardware refreshes, network/connectivity projects), including organizing and supporting multiple working groups.
- Coordinate project-related meetings, workshops, and events
- Support coordination and communication with project interest holders
- Assist with drafting and distributing project-related communications and documentation
Perform other project and department-related duties as assigned
Note: The above responsibilities are representative and are not intended to be all-inclusive.
BASIC QUALIFICATIONS:
- Completion of a university degree or equivalent combination of education and experience
- CAPM certification considered an asset
- 1–3 years of relevant project coordination or project support experience
- Experience supporting technology services initiatives (e.g., devices/hardware, networking, infrastructure, or technology-enabled operational projects) in healthcare or similarly complex environments is preferred
- Strong critical thinking and problem-solving skills, with the ability to identify and escalate risks, issues, and dependencies
- Effective written and verbal communication skills, including the ability to translate project updates for technical and non-technical audiences
- Strong relationship management skills, with the ability to work collaboratively with technical teams, vendors, and diverse interest holder groups
- Exceptional organizational skills with the ability to coordinate complex project activities, manage competing priorities, and maintain clear, accurate documentation and schedules
- Experience using project and portfolio management tools (e.g., Microsoft Project, Excel, Teams/SharePoint, or similar) for tracking, scheduling, and reporting
- Comfortable working with basic technology concepts and terminology (e.g., end-user devices, peripherals, networking/connectivity) to support coordination; not a hands-on technical build role
- Demonstrated reliability and ability to attend work regularly
- Satisfactory criminal reference check and vulnerable sector search required
PHYSICAL REQUIREMENTS:
The applicant must be able to meet the physical demands of this position.
KHSC is located on the ancestral lands and waters of the Anishinaabeg and Haudenosaunee and serves a wider geographical area that encompasses many Indigenous communities including Tyendinaga, Katarokwi, as well as communities within the Weeneebayko Area Health Authority. As we partner in care, discovery, and learning to achieve better health outcomes for our communities, KHSC is committed to actively advocating for and acting upon the Truth and Reconciliation Committee’s Calls to Action on Health.
Unless specifically stated, all job postings are for existing positions at KHSC. KHSC is committed to recruitment practices that support and contribute to building a respectful, diverse and inclusive workplace in compliance with legislation such as the Employment Standards Act and Accessibility for Ontarians with Disabilities Act. We welcome all applications from women, racialized persons, persons with disabilities, Indigenous Peoples, persons in the 2SLGBTQIA+ community, and members of other equity deserving groups.
Kingston Health Sciences Centre may use artificial intelligence systems to assess and screen applicants. All hiring decisions are made in accordance with KHSC policies and applicable employment legislation.
We thank all applicants, but only those selected for next steps will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices. If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team.
