About Rockpaper Events
Rockpaper Events is a fast-growing event planning and production company known for creating unforgettable experiences. We are a team of hardworking women (applicant does not have to be female) who hustle, solve problems, support one another, and have a lot of fun along the way. No two days are the same, and we thrive on creativity, exceptional customer service, and bringing ambitious event visions to life.
We're looking for a well-rounded, organized, and motivated individual to join our team for the summer/fall season (start immediately). This position has the potential to become a permanent full-time role for someone who proves to be an exceptional fit and valuable member of our team.
About the Role
As an Event Production Support Coordinator, you'll play a key role in helping our team execute events from concept to completion. You'll assist with client and vendor communications, sourcing products and services, managing small projects, supporting logistics, and helping prepare for events both behind the scenes and on-site.
This is a great opportunity for someone who enjoys variety, takes initiative, and wants hands-on experience in the events industry.
Responsibilities
- Communicate professionally with clients, vendors, and partners via email and phone
- Assist with sourcing décor, rentals, venues, supplies, and event-related services
- Manage and track small projects leading up to events
- Maintain spreadsheets, timelines, and project documentation
- Support event logistics and coordination
- Assist with warehouse organization and event preparation
- Provide on-site support during events when required
- Run occasional errands and transport event-related items
- Assist with administrative and operational tasks across the business
- Support social media, LinkedIn, and marketing initiatives as needed
- Assist with bookkeeping and administrative record-keeping
Qualifications
Required:
- Strong proficiency in Google Workspace (Docs, Sheets, Drive, etc.)
- Comfortable using various Ai tools and willing to learn
- Comfortable learning and using various software platforms and online tools
- Excellent written and verbal communication skills
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Valid driver's license
- Reliable access to a vehicle when needed
- Positive attitude and strong work ethic
- Passion for customer service and creating exceptional experiences
Assets (Preferred but Not Required):
- Experience with QuickBooks and basic bookkeeping
- Experience with LinkedIn and social media platforms
- Previous event industry experience
- Project coordination or administrative experience
What We're Looking For
We're looking for someone who:
- Takes initiative and doesn't wait to be told what needs doing
- Is resourceful and enjoys solving problems
- Is comfortable working independently and as part of a team
- Is willing to roll up their sleeves and help wherever needed
- Thrives in a fast-paced environment where every day is different
- Genuinely cares about clients, details, and delivering exceptional work
What We Offer:
- Flexible hybrid work environment
- Hands-on experience in the events industry
- Opportunity to work on exciting and creative projects
- Supportive, collaborative team culture
- Potential for a long-term full-time position for the right candidate
If you're organized, ambitious, tech-savvy, and excited by the idea of helping bring incredible events to life, we'd love to hear from you.
Pay: From $25.00 per hour
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
- Work from home
Application question(s):
- Can you remain calm under pressure? This industry is as chaotic as it is magical.
Language:
Work Location: Hybrid remote in North York, ON M3J 2C3
