Job Summary
We are seeking a highly organized and proactive Manager to oversee daily office operations and support our team. The ideal candidate will possess strong administrative, clerical, and communication skills and managing office systems. This role is vital in ensuring smooth workflow, efficient vendor management, and effective team coordination within a dynamic office environment. This position will also handle financial tasks such as bookkeeping and payroll, utilizing tools like QuickBooks. A professional demeanor, excellent organizational skills, and the ability to manage multiple priorities are essential for success in this position. This position will start out part-time but can lead to full time as more responsibilities are taken on. The position is mostly done remotely with some site visits required.
Responsibilities
- Oversee day to day communications
- Coordinate team management activities
- Show rental units and completing new tenant applications
- Handle bookkeeping duties using QuickBooks, including invoicing, expense tracking, and financial reporting
- Experience in property rental business and familiarity with landlord tenant board processes and notices. Strong accounts receiveable background.
- Experience with Doorloop an asset
- Maintain organized online filing systems for documents, contracts, and vendor information
- Assist with budgeting activities and expense management
- Ensure effective communication across departments through phone etiquette and written correspondence
- Support office projects, scheduling, and calendar management to optimize workflowQualifications
- Proven experience in office administration or related roles with strong clerical background
- Excellent communication skills with professional phone etiquette
- Strong organizational skills with attention to detail
- Ability to manage multiple priorities efficiently in a fast-paced environment
- Demonstrated team management capabilities and leadership qualities
Job Type: Part-time
Pay: $25.00-$30.00 per hour
Expected hours: 15.0 – 25.0 per week
Ability to commute/relocate:
- Waterloo, ON N2L 3M6: reliably commute or plan to relocate before starting work (preferred)
Experience:
- Rental Property: 2 years (preferred)
Work Location: Hybrid remote in Waterloo, ON N2L 3M6
