Heritage College is a leading private career college in Calgary. We are looking to hire an Administrative Assistant to join our team.
Responsibilities:
- Answer the telephone, deal with inquires, and take detailed messages.
- Review, sort, and prioritize incoming e-mail, and take action or respond to requests as needed.
- Copying, filing, and scanning correspondence and student documents.
- Assist the program coordinators with students' books and other shipments.
- Provides administrative support to various teams within student services as required.
- Arrange internal and external meetings, and book appointments.
- Collect documents from clients and follow up with clients as required.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Arrange and monitor couriers.
- Provide assistance to individuals requesting criminal record information at the counter and by telephone.
- Collect, process fees, issue receipts and complete daily cash deposits.
- Provides administrative support as required to ensure efficient operation of office.
Qualifications:
- Required to pass a fingerprint-based criminal record check.
- Post-secondary education is considered a strong asset.
- Excellent communication skills (both oral and written) are essential.
- Knowledge of a second language is desired.
- Strong interpersonal and customer service skills.
- Exceptional organizational skills, attention to detail, and ability to prioritize multiple responsibilities.
- Excellent technical skills including proficiency in MS Office Suite.
- Team player and has ability to work independently.
- Previous experience working in a professional services firm is an asset.
Job Type: Full-Time (Maternity Coverage)
Job Type: Full-time
Pay: $17.00-$18.00 per hour
Benefits:
- Dental care
- Extended health care
- Vision care
Ability to commute/relocate:
- Calgary, AB: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (preferred)
Experience:
- Administrative Assistant: 2 years (required)
- Receptionist: 1 year (required)
Work Location: In person
