Leasing Coordinator – Semi-Trailer Sales & Leasing
Drive Success, Deliver Excellence.
After 60 years, Breadner Trailers continues to fuel the growth of our industry by being the premier source of semi-trailer solutions and expertise. As a full-service dealership, we offer the sales, leasing, parts and service for new and used dry van, reefer and specialty trailers. Family owned and operated since the beginning; our business thrives on the building of strong relationships between us, our team members and our valued customers.
About the Role
The Leasing Coordinator is responsible for managing lease administration activities, including preparing lease agreements, maintaining accurate records, coordinating renewals, and ensuring compliance with company policies.
What we have to Offer:
- Vacation + 5 Paid Wellness Days
- RRSP Matching
- Full Comprehensive Health Benefits Package - We cover the premiums!
- Annual Discretionary Year End Bonus
- Company Discount Perks Program (hotels, car rentals, retail etc.)
- Quarterly events (Guelph Storm Boxes, Canada’s Wonderland, Golf tournaments, Baseball Games, Annual Christmas Party)
- Monthly team breakfast, long weekend food trucks & celebration day
Role Responsibilities
Fleet Leasing & Rental Administration
- Prepare, process, and maintain rental and lease contracts, billings, returns, and licensing documentation
- Manage fleet licensing requirements including POAs, new plates, ownership transfers, and system updates
- Understand and administer the differences between rental vs. leased and leased-to-own programs, including licensing, contracts, mileage, repairs, and insurance requirements
- Prepare and distribute LTL (long term lease) contracts through DocuSign
Fleet Inventory & System Management
- Track fleet inventory and verify yard audits
- Maintain accurate unit status updates within internal systems (Karmak)
- Update customer files, insurance certificates, and fleet records
Insurance & Compliance
- Monitor and maintain current customer insurance certificates; proactively follow up on expired documentation
- Maintain and update CVOR compliance records
- Coordinate annual inspection reporting, customer notifications, completion tracking, and certificate updates
Billing & Financial Coordination
- Manage monthly rental and leasing billings
- Process customer mileage updates, reefer hour reporting, and overage billings
- Track 407 charges, tolls, and fines and coordinate customer bill-backs alongside Accounts Payable
What we are looking for:
- Highly organized and process-driven individual
- Proactive problem solver with strong follow-through
- Administrative expert who enjoys keeping systems, records, and reporting accurate and up to date
- Team player with excellent customer service and communication skills
Qualifications:
- Previous experience in leasing coordination, fleet administration, transportation, equipment rental, or a related administrative role
- Exceptional organizational skills with strong attention to detail and accuracy
- Ability to manage multiple deadlines and competing priorities
- Strong communication and follow-up skills
- Comfortable working with contracts, billing processes, compliance documentation, and customer reporting
- Experience with fleet management or ERP systems (Karmak experience is considered an asset).
- Proficiency with Microsoft Office and electronic document platforms such as DocuSign
Breadner Trailers is an equal opportunity employer that values diversity in the workplace. If you require an accommodation in order to participate in the hiring process, please let us know at any time.
Pay: $55,000.00-$65,000.00 per year
Work Location: In person
