Act as the primary administrative support for the Education, Employment and Training Department.
Coordinate and manage incoming and outgoing communications and departmental information flow.
Serve as a central point of contact between staff, leadership, committees, external organizations, and Squamish Nation membership.
Manage calendars, schedules, meetings, and logistics; act as the department “gatekeeper” for scheduling priorities.
Prepare correspondence, reports, documents, and presentation materials as required.
Process administrative and financial transactions including cheque requisitions, time entry, and payroll documentation.
Maintain budgets, spreadsheets, and administrative records.
Track, maintain, and monitor grants, funding agreements, proposals, and reporting requirements.
Support documentation, submissions, and compliance related to funding sources.
Coordinate and support special projects, including program planning, community events, workshops, and departmental initiatives.
Participate as an active member of the Education, Employment and Training team and the Training and Trades Centre.
Support cross‑departmental collaboration, including participation in emergency program activities as required.
Maintain accurate and confidential records in accordance with policies and procedures.
Adhere to workplace health and safety policies, safe work practices, and confidentiality standards.
Perform additional duties as required to support departmental and organizational goals.
Diploma in Office Assistant, Office Management, Business Administration, or a related field from a recognized post‑secondary institution.
Willingness to complete ongoing training and professional development related to office coordination, software applications, document control, conflict resolution, and cultural sensitivity.
2–3 years of directly related administrative experience (e.g., office administration, unit clerk, admin support).
Experience working in social services, education, non‑profit, government, First Nations organizations, schools, or districts.
Proficiency with Microsoft Office and general internet use.
Experience using large‑scale database systems (JD Edwards experience is an asset).
Experience working in a First Nations environment is strongly preferred.
Strong interpersonal, communication, and customer service skills.
Excellent organization, time management, and multi‑tasking abilities.
Ability to communicate complex information clearly and tactfully.
Resourceful, adaptable, and calm under pressure.
Team‑oriented with a positive, flexible, and collaborative approach.
As a dynamic community organization, we understand the importance of employing enthusiastic and talented people to work together. We know that our future strength and growth is very much dependent on our key resources – our people. With a variety of programs and services, we offer career paths that fit many areas of expertise, backgrounds, and interests. Along with competitive compensation and benefits, we foster an environment that values diversity through the respect and appreciation of each person for their individual attributes.
Candidates are typically offered compensation between the beginning to the midpoint of the range. We are committed to providing a fair and equitable package that reflects the value an individual brings to the organization.
