ATTENTION: PLEASE DO NOT APPLY IF YOUR EXPERIENCE DOES NOT REFLECT THE JOB DESCRIPTION
About Us:
Trikore is a dynamic ICI (Industrial, Commercial, and Institutional) contractor specializing in interior alterations for commercial offices across the Greater Toronto Area. With over 25 years of industry experience, we manage diverse projects ranging from small-scale renovations to large-scale commercial fit-outs. Our core values prioritize safety, quality, and client satisfaction.
Overview:
We are seeking a highly organized, proactive, and detail-oriented Executive Administrator & Marketing Coordinator to support our General Manager and contribute to our company’s growth.
This is a hybrid role combining executive-level administrative support, estimating coordination, and junior marketing responsibilities. You will play a key role in keeping daily operations running smoothly while helping strengthen our brand presence and business development efforts.
The ideal candidate is a strong communicator who can anticipate needs, manage competing priorities, and act as a reliable point of coordination between leadership, clients, and internal teams.
This position is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and is eager to grow within the construction industry.
Responsibilities:
- Manage the General Manager’s calendar, scheduling meetings, site visits, and appointments
- Coordinate internal and external meetings, including preparing agendas and tracking action items
- Screen and manage emails, calls, and correspondence on behalf of the General Manager
- Support with scheduling, meeting coordination, and general administrative tasks.
- Handle confidential and sensitive information with discretion
- Contact and follow up with subcontractors and suppliers to obtain quotes and pricing for active bids.
- Track and organize bid submissions and deadlines.
- Assist in preparing and formatting estimate documents, proposals, and tender packages
- Assist in maintaining and updating marketing materials (presentations, project sheets, proposals)
- Coordinate website and social media updates, including project highlights
- Collect and organize project photos, client testimonials, and key project details
- Support branding consistency across all company documents and communications
- Assist with award submissions, project showcases, and promotional materials
- Collaborate with internal teams to identify marketing opportunities on active projects
Qualifications:
2+ years of experience as an Executive Assistant or senior administrative professional, and marketing coordinator. (construction industry experience is an asset)
Excellent communication skills — both oral and written — are a must.
- Strong phone presence and confidence in following up with trades and suppliers.
- Highly organized and detail-oriented with strong time management.
- Proficient in Microsoft Office.
- Reliable, resourceful, and able to work independently.
- Professional, friendly, and solution-oriented.
- Basic understanding of marketing principles, branding, and business development
- Experience with social media platforms (LinkedIn, Instagram, etc.) in a professional context
- Strong written communication skills with the ability to draft and edit marketing content
- Comfortable working with marketing materials such as presentations, and proposals
- Basic design awareness (experience with tools like Canva, Adobe, or similar is an asset)
- Ability to gather, organize, and present content in a clean and professional format
- Attention to visual consistency and branding across documents and digital platforms
- Eagerness to learn and contribute to marketing initiatives in a growing company
What We Offer:
- Competitive salary and benefits package
- Opportunities for professional growth and development
- A collaborative and supportive work environment
- A chance to work on diverse and rewarding projects
Compensation:
Salary dependent on experience.
Pay: From $50,000.00 per year
Work Location: In person
