Position Summary
The Accounts Payable Co-op Student will support the Finance team with day-to-day accounts payable activities while gaining practical experience in accounting processes, ERP systems, and financial controls. This role provides an opportunity to develop a strong understanding of invoice processing, vendor management, reconciliations, and month-end support in a professional business environment.
Key Responsibilitie
Review vendor invoices for completeness and accuracy
Match invoices with purchase orders and receiving documents (three-way matching)
Enter invoices into the SAP accurately and on a timely basis
Assist in resolving invoice discrepancies by coordinating with vendors and internal departments
Prepare and maintain electronic and physical invoice records.
Support vendor account reconciliations and follow up on outstanding issues.
Assist with payment processing and cheque/EFT preparation under supervision.
Respond to vendor inquiries professionally and promptly.
Help maintain accurate vendor master data.
Support month-end closing activities, including accruals and account reconciliations.
Assist with filing, document organization, and audit requests
Participate in continuous improvement initiatives to streamline AP processes.
Perform other finance-related administrative duties as assigned
Qualifications
Currently enrolled in a College or University program in Accounting, Finance, Business Administration, or a related discipline.
Basic understanding of accounting principles.
Proficiency in Microsoft Excel (sorting, filtering, formulas, and data organization)
Strong attention to detail and accuracy
Good organizational and time management skills.
Strong verbal and written communication skills.
Ability to maintain confidentiality of financial information.
Willingness to learn and work collaboratively in a team environment.
Preferred Qualifications
Exposure to ERP systems such as SAP, Oracle, Microsoft Dynamics, or similar is an asset.
Previous office or customer service experience is considered an asset.
Learning Outcomes
At the end of the placement, the student will have gained experience in:
End-to-end accounts payable processes.
ERP-based invoice processing.
Vendor communication and issue resolution.
Financial controls and compliance.
Month-end accounting support.
Working within a professional finance team.
Success Measures
Accurate and timely invoice processing.
Strong attention to detail with minimal data entry errors.
Effective communication with vendors and internal stakeholders.
Ability to meet deadlines while maintaining quality.
Positive attitude, initiative, and willingness to learn.
This job posting reflects existing vacancy. Details will be clarified during the recruitment process, if selected.
Polytainers does not directly use artificial intelligence to screen, assess or select applicants. However, Polytainers does use Indeed.com to publicly advertise this posting and Indeed.com does use artificial intelligence as part of the screening process. More information about how Indeed.com uses artificial intelligence in their process can be found here: How Indeed Uses AI: Employer Tools and Responsible Use
This position is open to applicants legally authorized to work in Canada.
Polytainers is proud to be an Equal Employment Opportunity employer. Polytainers is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds.
Polytainers Inc. is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). Applicants are asked to make their needs/requirements, for the purpose of accommodation under AODA, known to Human Resources when they are contacted for an interview. Accommodations are available on request for candidates taking part in all aspects of the selection process.
