Position Overview
We are seeking a detail-oriented and highly organized Accountant / Bookkeeper to join our growing Property Management team. This role is responsible assisting Managing Broker overseeing day-to-day accounting operations related to residential, commercial, and strata property management portfolios, while ensuring strict compliance with trust accounting regulations, internal controls, and industry best practices.
The ideal candidate will have strong accounting knowledge, experience working within property management software platforms such as Buildium and Yardi, and an understanding of the unique financial requirements associated with trust accounts, owner reporting, tenant transactions, and property operations. We are seeking someone
This position plays a critical role in supporting the financial integrity of the organization, ensuring accurate reporting, timely reconciliations, and efficient processing of all accounting functions across multiple divisions.
Financial Reporting & Analysis – General Account – Business
Prepare monthly, quarterly, and annual financial reports for Property Management in conjunction with Real Estate.
Assist with budgeting, forecasting, variance analysis, revenue tracking, and profitability reporting.
Assist with accounting policies, procedures, training materials, and continuous improvement initiatives
Assist with filing Non Res Tax (NR4)
Trust Accounting & Compliance (Strata & Commercial) Yardi
Oversee strata and commercial trust accounting, (bank rec approval) including owner funds, tenant deposits, strata funds, operating trust accounts, shortages, overages, pending EFTs, and outstanding deposits.
Review and / or complete strata trust bank reconciliations monthly and support annual trust audits,
Assist with financial inconsistencies strata accounting (building specific) and assist Property Managers with explanations for councils
Support CIBC/lender reporting, account compliance tracking (open and closing accounts CMO, etc.)
Trust Accounting Residential (Buildium)
Oversee bank reconciliations, general ledger accuracy, accounts payable, accounts receivable, maintenance billings, and project invoicing.
Review reserve accounts, savings clearing accounts, property transactions
Assist Property Managers with financial statement issues, tenant ledger corrections, client explanations, account analysis, spreadsheets, budgeting, and year-end preparation.
Maintain strong internal controls and monitor NSF payments with respect to PM’s and support and follow up with them on delinquents
Monitor and assist with monthly hold lists to ensure adequate funds for operations and upcoming expenses.
Software & Systems
Use Buildium, Yardi, Spectra, and other accounting/property management platforms.
Support software implementation, data integrity reviews, legacy system reconciliations, document retention, workflow improvements, and reporting efficiencies.
Qualifications & Experience
Diploma or degree in Accounting, Bookkeeping, Finance, or related field preferred.
5–10 years of accounting or bookkeeping experience, ideally in property management, real estate, trust accounting, residential, commercial, or strata environments.
Experience with Buildium, Yardi, Spectra, or similar software is a strong asset.
Opportunity for growth within a rapidly evolving property management company
