About the Role:
We are seeking a highly organized and proactive Regional Administrator Assistant. This role is responsible for providing administrative, operational, and facility support to ensure the smooth day-to-day functioning of several regional locations.
The successful candidate will thrive in a fast-paced environment, possess exceptional organizational skills, and demonstrate a strong commitment to professionalism, confidentiality, and customer service. This is an excellent opportunity for an experienced administrative professional looking to contribute to a collaborative and dynamic team.
Key Responsibilities
- Serve as the first point of contact for incoming calls and visitors, ensuring a professional and welcoming experience.
- Manage facility access control systems, phone systems, and related administrative functions.
- Coordinate facility services including janitorial services, office supplies, kitchen consumables, vending services, and other site requirements.
- Maintain office equipment and arrange repairs or servicing as needed.
- Support internal communications, including preparing, distributing, and posting site communications and coordinating translation services when required.
- Assist with payroll reimbursement requests and overtime submission processes.
- Organize employee engagement activities, team-building events, meetings, training sessions, and recognition programs.
- Manage meeting room bookings and office event calendars.
- Maintain vacation tracking databases and ensure information accuracy.
- Prepare and distribute operational and administrative reports on a regular basis.
- Coordinate accounts payable documentation and ensure timely processing of vendor invoices.
- Arrange and document preventative and corrective building maintenance activities, inspections, and service contracts.
- Coordinate incoming and outgoing mail, courier services, and document management activities.
- Support cost-saving initiatives and continuous improvement projects.
- Complete document scanning, electronic filing, and records management activities.
- Foster a positive workplace culture focused on teamwork, safety, and continuous improvement.
Qualifications
- Post-secondary diploma or degree from an accredited institution.
- Minimum 3 years of experience in an administrative or office support role.( Manufacturing and Production industry is an asset)
- Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and SharePoint.
- Legally authorized to work in Canada without current or future sponsorship requirements.
Preferred Skills & Competencies
- Advanced organizational and multitasking abilities.
- Strong digital literacy and proficiency with Microsoft Excel.
- Excellent verbal, written, and interpersonal communication skills.
- Exceptional attention to detail and accuracy.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong problem-solving skills and initiative.
- High level of professionalism, discretion, and confidentiality.
- Ability to work independently while collaborating effectively with multiple stakeholders.
- Strong sense of urgency, accountability, and reliability.
What We're Looking For
The ideal candidate is a motivated administrative professional who enjoys supporting operations, coordinating projects, and creating positive experiences for employees, visitors, and business partners. You are highly organized, detail-oriented, and capable of balancing competing priorities while maintaining a high standard of quality and professionalism.
If you are looking for an opportunity to make a meaningful impact while growing your career in a supportive and collaborative environment, we encourage you to apply.
***Career Connections Canada Inc. welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request an accommodation, please contact Career Connections***
Pay: $30.00-$31.00 per hour
Benefits:
Experience:
- Administrative: 3 years (required)
Work Location: In person
