About Family Innovation Corp.
Family Innovation Corp. (FIC) is a multi-family office providing multiple services, including estate planning, risk management, financial counsel, trusteeship, investment advice, and other services.
We recognize excellent relationship management, accurate, actionable, and sound advice, and the desire to deliver the best quality work, improving the groups overall performance and increasing its value-added capacities.
Summary
We are recruiting on behalf of an external partner for an Executive Assistant to join a high-performing executive support function. This role will work closely with and report to the Executive Assistant supporting the CEO and Executive Team, helping to manage day-to-day priorities and provide administrative support across a variety of executive and business initiatives.
This is an exciting opportunity for a highly organized, proactive, and adaptable professional who thrives in fast-paced environments where priorities can shift quickly. The successful candidate will be a collaborative team player who enjoys anticipating needs, solving problems, and creating value wherever possible.
We are particularly interested in candidates who have experience working in startup, entrepreneurial, family office, or founder-led environments and are comfortable wearing multiple hats as business needs evolve.
This is a full-time, in-person position based in Vancouver, BC.
Key Responsibilities
Executive & Administrative Support
- Manage and coordinate calendars, meetings, appointments, and travel arrangements
- Support the Executive Assistant to the CEO in managing executive priorities and day-to-day operations
- Act as a gatekeeper for emails, calls, meeting requests, and incoming correspondence
- Prepare agendas, briefing notes, presentations, reports, and other executive materials
- Track action items, follow-ups, deadlines, and key deliverables
- Coordinate electronic signature requests and document management
- Maintain filing systems, records, and administrative processes
- Handle highly confidential and sensitive information with discretion and professionalism
Coordination & Communication
- Liaise with internal teams, external stakeholders, clients, and service providers
- Assist with special projects and ad hoc initiatives as required
- Help ensure priorities are organized, communicated, and executed effectively across multiple areas of the business
- Partner closely with the Executive Assistant to the CEO to provide seamless support and maintain alignment on changing priorities
Process Improvement
- Identify opportunities to improve systems, workflows, and operational efficiencies
- Proactively anticipate challenges and recommend solutions before issues arise
- Demonstrate flexibility and adaptability when priorities shift or urgent matters arise
Required Skills & Experience
Candidates applying for this position should possess:
- Minimum 3 years of experience in an Executive Assistant, Personal Assistant, or senior administrative support role
- Experience supporting executives within startups, entrepreneurial organizations, family offices, or fast-growing businesses is highly preferred
- Exceptional organizational, project management, and time management skills
- Strong written and verbal communication abilities
- High attention to detail and commitment to accuracy
- Ability to manage multiple priorities and adapt quickly in a fast-paced environment
- Professionalism, discretion, and sound judgment when handling confidential information
- Strong problem-solving skills and the ability to anticipate executive needs
- Proven ability to remain calm and effective under pressure
- Natural curiosity, initiative, and willingness to learn
- Advanced proficiency with Microsoft 365 and Google Workspace
- Experience with calendar management systems, scheduling tools, and digital productivity platforms
- Ability to create polished presentations, documents, and reports
- Strong sense of ownership, accountability, and follow-through
- Ability to work independently while collaborating effectively as part of a team
- Positive, service-oriented, and adaptable mindset
Applicants will be required to successfully complete online assessments as part of the recruitment process.
Salary and Benefits
- $75,000–$80,000 base salary, depending on experience
- Performance-based bonus opportunity
- Extended health benefits plan
Position Type
- Type: In-Person
- Time Commitment: Permanent, Full-Time
- Location: Vancouver, BC
- Start Date: Immediate
Please note: Candidates must be currently authorized to work in Canada.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Pay: $75,000.00-$80,000.00 per year
Work Location: In person
